Legal Administrative Assistant

Nelson Mullins Riley & Scarborough; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Nelson Mullins Riley & Scarborough, a prominent Am Law 100 law firm in Houston, seeks an Administrative Assistant to support a Litigation team. The role provides high-level administrative support, manages deadlines, client communications, and day-to-day operations with professionalism.

The ideal candidate will have five years of state and federal litigation support experience, proficient calendar management, and strong familiarity with NetDocuments and billing software.

Qualifications

• Minimum of five years of experience supporting State and Federal litigation within a law firm environment.
• Strong calendar management and deadline monitoring for complex litigation matters.
• Proficiency with Microsoft Office, NetDocuments, and billing/time-entry systems.

Responsibilities

• Manage complex attorney calendars and coordinate meetings and travel.
• Process expense reimbursements and prepare/organize legal documents.
• Maintain electronic files and support document management (NetDocuments).
• Assist with e-filing, docketing, and conflict checks; open new clients and matters.
• Prepare engagement documents and support billing and invoicing, including follow-up on invoices.

Skills

Calendar management

Attention to detail

Communication

Team collaboration

Tools

Microsoft Office Suite

NetDocuments

Billing/time-entry software

Job description

Overview

Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Assistant to join our Houston office and support a team of Litigation attorneys. This role provides high‑level administrative support to attorneys and legal professionals within a dynamic and fast‑paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day‑to‑day operations while ensuring exceptional service and professionalism.

Responsibilities

The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e‑filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

The ideal candidate will proactively anticipate attorney needs, prioritize multiple time‑sensitive assignments, and communicate effectively with attorneys, clients, and business professionals. This position requires strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure while contributing to a collaborative, team‑oriented environment.

Qualifications

• Minimum of five years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e‑filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time‑entry software.