Litigation Admin Specialist — Trial Prep & Docs

Pierce Atwood LLP; Portland (ME); On-site; USD 60,000 - 70,000; Full time

Job summary

Pierce Atwood LLP in Portland, ME seeks a legal administrative assistant to support the Litigation Practice Group from intake through disposition. Responsibilities span trial prep, document management, calendars, billing, and communications with clients and staff.

The role requires a Bachelor's/Associate degree and 2+ years' legal admin experience, with strong MS Office skills and attention to detail. Office-based position with flexible extended-hours as needed.

Qualifications

• Bachelor's or associate degree with relevant experience.
• 2+ years as a legal administrative assistant preferred.
• Strong problem-solving and communication skills.
• Professionalism and client interaction skills.
• Proficiency in MS Word, Excel, Adobe, Teams, PowerPoint.

Responsibilities

• Assist with trials, depositions, and hearings.
• Prepare summaries of client meetings and calls.
• Prepare exhibits for depositions and filings.
• Review documents and prepare digests and timelines.
• Assist in graphics and demonstratives.
• Draft and edit pleadings and correspondence.
• Manage calendars and travel arrangements.
• Prepare monthly bills and conflicts checks.
• Organize firm files and archiving.
• Coordinate conferences and meetings.
• Assist with expenses, CLE credits, and bar registrations.

Skills

Legal admin experience

Problem solving

Team player

Communication skills

Technical aptitude

Multitasking

Research ability

Flexibility

Attention to detail

Education

Bachelor’s/Associate degree

Tools

Microsoft Word

Excel

Adobe

Teams

PowerPoint

Job description

Pierce Atwood LLP in Portland, ME seeks a legal administrative assistant to support the Litigation Practice Group from intake through disposition. Responsibilities span trial prep, document management, calendars, billing, and communications with clients and staff.

The role requires a Bachelor's/Associate degree and 2+ years' legal admin experience, with strong MS Office skills and attention to detail. Office-based position with flexible extended-hours as needed.