Litigation Admin Specialist - Billing & Scheduling (Hybrid)

Jobvite, Inc.; Portland (OR); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health and vision insurance

Dental plan

Fertility and adoption benefit

Paid sabbatical after 13 years

Tuition reimbursement

Commuter benefits

Retirement contribution

2 paid volunteer days

Job summary

Davis Wright Tremaine LLP in Portland, OR is seeking a Legal Assistant to provide litigation secretarial and administrative support to partners and associates. The role emphasizes client billing, matter intake, contract revisions, file maintenance, scheduling, travel arrangements and general secretarial duties.

The position offers a hybrid work arrangement with two days remote and three days in‑office, with opportunities for professional growth and a collaborative, inclusive culture.

Qualifications

• 5+ years of experience as a legal secretary or executive assistant.
• Familiarity with law firm billing processes is a plus.
• Proficient in Microsoft Office; MS365 a plus; proofreading, NetDocs and PowerPoint skills desired.
• Strong typing (75 wpm) and high accuracy.
• Excellent organizational, multi-tasking and time-management abilities.
• Experience with Aderant Billing, new matter intake and conflicts procedures.

Responsibilities

• Draft, proof, edit legal documents, and prepare court filings within deadlines.
• Enter attorney time and process monthly client bills.
• Coordinate scheduling, travel, and conference calls for attorneys.
• Maintain paper and electronic documents in NetDocs.
• Support attorneys by prioritizing tasks and handling confidential information.

Skills

Legal secretary

Executive assistant

Microsoft Office

Time management

Client billing

Education

High School Diploma

GED

Tools

NetDocs

PowerPoint

Aderant Billing

Job description

Davis Wright Tremaine LLP in Portland, OR is seeking a Legal Assistant to provide litigation secretarial and administrative support to partners and associates. The role emphasizes client billing, matter intake, contract revisions, file maintenance, scheduling, travel arrangements and general secretarial duties.

The position offers a hybrid work arrangement with two days remote and three days in‑office, with opportunities for professional growth and a collaborative, inclusive culture.