Freelance Litigation Legal Assistant — In-Office Support

Davis Wright Tremaine LLP; Seattle (WA); On-site; USD 57,000 - 71,000; Full time

Benefits offered by this job

First Stop Health Telemedicine

EAP program

Voluntary Pet Insurance

Milk Stork

Wellness Benefits: Peloton App

Wellness Benefits: Headspace App

Job summary

Davis Wright Tremaine LLP seeks a Freelance Litigation Legal Assistant in Seattle to provide litigation secretarial and administrative support to Partners and Associates. Focus areas include client billing, matter intake, contract revisions, file maintenance, and coordinating schedules.

The role requires 5+ years as a legal secretary or executive assistant, strong MS Office and NetDocs skills, and the ability to multi-task in a fast-paced environment.

Qualifications

• 5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
• A high school diploma or GED certification is required
• Proficient in Microsoft Office Suite with strong word processing and computer skills; MS365 a plus; Proofreading, NetDocs and PowerPoint skills desired
• Ability to demonstrate flexibility with competing priorities in a fast-paced environment
• Demonstrate expertise in department-specific topics, procedures and software (e.g., Aderant Billing, new matter intake and conflicts procedures)
• Demonstrate ability to type 75 wpm with high accuracy
• Exceptional organizational skills; multi-tasking, prioritization, and meeting deadlines
• Professional communication with firm contacts and clients with tact and discretion

Responsibilities

• Provide Litigation specific support
• Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing teams and confirm accuracy of docketing deadlines
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial prep
• Process and review monthly bills; liaise with Accounting on client bills
• Manage calendars and travel arrangements; set up conference calls
• Maintain correspondence and legal documents in paper and electronic format (NetDocs)
• Review emails with attorneys and delegate or elevate actions as needed
• Prioritize and relieve attorneys of administrative tasks
• Arrange messenger or courier services and assist other staff as needed
• Maintain regular attendance and punctuality

Skills

Legal secretarial experience

Billing knowledge

Microsoft Office proficiency

MS365 familiarity

PowerPoint skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

MS365

PowerPoint

NetDocs

Billing software

Job description

Davis Wright Tremaine LLP seeks a Freelance Litigation Legal Assistant in Seattle to provide litigation secretarial and administrative support to Partners and Associates. Focus areas include client billing, matter intake, contract revisions, file maintenance, and coordinating schedules.

The role requires 5+ years as a legal secretary or executive assistant, strong MS Office and NetDocs skills, and the ability to multi-task in a fast-paced environment.