Litigation Admin Assistant — In-Person, Roseland

Mandelbaum Barrett Pc; Roseland (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) retirement plan

Paid time off

Voluntary programs access

Job summary

Mandelbaum Barrett PC in Roseland, NJ is seeking a detail-oriented Litigation Legal Assistant to support a busy commercial litigation team in person. This full-time role requires organizing complex matters from inception through resolution and thriving in a fast-paced environment.

Responsibilities include document prep, calendar management, e-filing in state and federal courts, discovery support, and billing coordination.

Qualifications

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Familiarity with court filing procedures and deadlines.

Responsibilities

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Skills

Litigation support

Document management

Calendar management

Billing coordination

Multitasking

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

NetDocuments

SurePoint

PACER

Job description

Mandelbaum Barrett PC in Roseland, NJ is seeking a detail-oriented Litigation Legal Assistant to support a busy commercial litigation team in person. This full-time role requires organizing complex matters from inception through resolution and thriving in a fast-paced environment.

Responsibilities include document prep, calendar management, e-filing in state and federal courts, discovery support, and billing coordination.