LIHEAP Compliance & Grants Specialist

Comprehensive-Community-Action; Cranston (RI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

403(b) retirement plan

Health insurance

Vision and dental insurance

Flexible spending accounts

Tuition reimbursement

Job summary

Comprehensive Community Action is seeking a LIHEAP Compliance Specialist to ensure accurate processing and reconciliation of deliverable-fuel transactions for LIHEAP households. You will review vendor documentation, monitor grants, and prepare for audits while collaborating with program staff, Fiscal, fuel vendors, and leadership.

The role emphasizes attention to detail, timely reconciliations, and maintaining confidential records in a fast-paced setting across CCAP locations.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in compliance, vendor coordination, fuel assistance, fiscal documentation, reconciliation, data entry, QA, or program administration preferred.
• Proficiency with Microsoft Office applications; Hancock or similar software preferred.

Responsibilities

• Collect, organize, review, and track metered delivery tickets and documentation from fuel vendors.
• Review documentation for completeness, accuracy, dates, household info, fuel type, quantity, pricing, and supporting info.
• Identify discrepancies and follow up to correct issues.
• Communicate with vendors and internal staff to resolveDocumentation issues in a timely manner.
• Enter and maintain delivery data in agency systems, ensure alignment with household records and grant balances.
• Monitor LIHEAP funding balances and reconcile across grants/fiscal years.
• Maintain records for monitoring, QA, fiscal reviews, and audits.
• Prepare periodic reports on vendor activity, outstanding documentation, refunds, and grant balances.

Skills

Attention to detail

Time management

Verbal and written communication

Independent work

Data entry

Reconciling financial data

Documentation standards

Education

High school diploma or equivalent

Associate degree in business administration/human services/accounting/finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Hancock program management software

Job description

Comprehensive Community Action is seeking a LIHEAP Compliance Specialist to ensure accurate processing and reconciliation of deliverable-fuel transactions for LIHEAP households. You will review vendor documentation, monitor grants, and prepare for audits while collaborating with program staff, Fiscal, fuel vendors, and leadership.

The role emphasizes attention to detail, timely reconciliations, and maintaining confidential records in a fast-paced setting across CCAP locations.