Program Support Clerk

Wateree-Community-Actions,-In; Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Wateree Community Actions, Inc. seeks a dependable, detail-oriented Program Support Clerk to provide accounting and administrative support for CSBG, LIHEAP, and other programs. The role reports to the CFO and collaborates with accounting and compliance staff.

Responsibilities include processing invoices, maintaining logs, and assisting with monthly reports and audits while safeguarding confidential records. A strong background in accounting and Excel is required.

Qualifications

• Associate degree in Accounting, Finance, or related field with at least two years in accounting.
• High school diploma/GED with at least four years of progressively responsible accounting or bookkeeping experience.
• Working knowledge of accounts payable, reconciliations, financial records, Microsoft Excel, and accounting software.

Responsibilities

• Process approved invoices and client assistance payments with proper coding and supporting documentation.
• Maintain separate client assistance and vendor payment logs with check issue dates and statuses.
• Forward copies of issued client checks to Compliance within 72 calendar hours and document transmittal.
• Assist with monthly financial reports, general ledger reconciliations, payment mailing reconciliations, monitoring, and audit requests; report discrepancies to CFO.
• File check copies, travel packets, invoices, and related documentation in secure file room; safeguard confidentiality.
• Maintain equipment inventory records; monitor postage and office supplies; provide other accounting support as assigned.

Skills

Attention to detail

Strong organization

Written communication

Education

Associate degree in Accounting, Finance, or related field

High school diploma/GED with 4+ years accounting experience

Tools

Microsoft Excel

MIP accounting software

Job description

POSITION SUMMARYWateree Community Actions, Inc. (WCAI) seeks a dependable, detail-oriented Program Support Clerk to provide accounting and administrative support for Community Services Block Grant (CSBG), Low Income Home Energy Assistance Program (LIHEAP), and other assigned Community Service programs. The position reports directly to the CFO and works collaboratively with accounting and Community Service Compliance staff.KEY RESPONSIBILITIES· Process approved invoices and client assistance payments; verify coding, funding sources, and supporting documentation under established approval controls.· Maintain separate client assistance and vendor payment logs, documenting check issue dates, actual mailing dates, payment status, returned checks, and follow-up.· Forward copies of issued client assistance checks to Community Service Compliance within 72 calendar hours of check issuance and document transmittal.· Assist with monthly financial reports, general ledger reconciliations, payment mailing reconciliations, monitoring, and audit requests; report discrepancies promptly to the CFO.· File check copies, travel packets, invoices, and related supporting documentation in the designated secure file room; safeguard confidentiality and ensure records can be retrieved by authorized personnel.· Maintain assigned equipment inventory records; monitor postage and office supplies; provide other accounting and administrative support as assigned by the CFO.MINIMUM QUALIFICATIONS· Associate degree in Accounting, Finance, Business Administration, or related field plus at least two years of relevant accounting or bookkeeping experience; OR high school diploma/GED plus at least four years of progressively responsible accounting or bookkeeping experience.· Working knowledge of accounts payable, reconciliations, financial records, Microsoft Excel, and accounting software.· Strong accuracy, organization, confidentiality, written communication, and deadline-management skills.PREFERRED QUALIFICATIONSBachelor’s degree in Accounting, Finance, or related field; three or more years of accounting experience; nonprofit or federally funded program experience; familiarity with CSBG/LIHEAP and MIP or comparable accounting software.COMPLIANCE AND ACCOUNTABILITYThe employee must follow applicable federal and state grant requirements, including 2 CFR Part 200 where applicable, and WCAI fiscal policies and internal controls. This position does not independently authorize or release payments, upload grant funds, or make unapproved accounting adjustments.