Lighting Procurement & Submittal Lead

Hedrick Brothers Construction Co., Inc.; West Palm Beach (FL); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Profit sharing

Medical, dental, and vision insurance

Company-paid life insurance

401(k) with company match

Paid time off

Professional development

GRIT culture

Job summary

Hedrick Brothers Construction Co., Inc. in West Palm Beach seeks a hybrid Estimating/Procurement/Project Coordination professional to manage lighting submittals, procurement, and logistics across multiple projects.

You’ll coordinate with distributors, manufacturers, and on-site teams to ensure accurate takeoffs, quotes, and timely deliveries. The role emphasizes strong organization, attention to detail, and stakeholder communication, with responsibilities extending through project closeout and

Qualifications

• Ability to read and interpret construction plans, specifications, and submittal documents.
• Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
• Excellent written and verbal communication skills.
• Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.

Responsibilities

• Submittal & Procurement Management: Request, review, and coordinate lighting submittals with distributors and manufacturer representatives; confirm fixtures, finishes, quantities, and specs align with quotes and documents; route submittals to prime contractor and manage revisions; maintain project records.
• Logistics & Stakeholder Communication: Track lead times, production schedules, and shipment status; communicate delivery schedules to prime contractor and stakeholders; coordinate with onsite teams to schedule materials.
• Customer Service & Issue Resolution: Primary contact for delivery issues, damaged materials, and warranties; coordinate replacements or repairs; maintain relationships throughout the project.
• Project Closeout: Coordinate required closeout and warranty documentation; ensure records are complete for final closeout.

Skills

Reading plans

Detail orientation

Written & verbal communication

ERP purchasing systems

Project coordination

Stakeholder management

MS Office / Teams

Tools

ERP systems

PlanGrid / Procore

Bluebeam

Submittal workflow tools

Microsoft Office Suite

Submittal Exchange

Excel

Job description

Hedrick Brothers Construction Co., Inc. in West Palm Beach seeks a hybrid Estimating/Procurement/Project Coordination professional to manage lighting submittals, procurement, and logistics across multiple projects.

You’ll coordinate with distributors, manufacturers, and on-site teams to ensure accurate takeoffs, quotes, and timely deliveries. The role emphasizes strong organization, attention to detail, and stakeholder communication, with responsibilities extending through project closeout and