Lighting Project Coordinator & Procurement Specialist

Hedrick Brothers Construction Co., Inc.; West Palm Beach (FL); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Profit sharing & bonus opportunities

401(k) with company match

Paid time off & holidays

Life insurance & disability coverage

Professional development opportunities

Job summary

Hedrick Brothers Construction Co., Inc. is seeking a hybrid estimating, procurement, and project coordination professional to lead the lighting scope on active projects in Florida.

You will coordinate submittals, scheduling, and delivery while maintaining strong relationships with distributors and the prime contractor. Ideal candidates read plans, manage multiple projects, and communicate clearly with stakeholders.

Qualifications

• Ability to read and interpret construction plans, specifications, and submittal documents.
• Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
• Excellent written and verbal communication skills.
• Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
• Strong organizational and time management skills with the ability to manage multiple projects/deadlines concurrently.
• Ability to build effective relationships with stakeholders.

Responsibilities

• Coordinate lighting submittals with distributors and manufacturer representatives.
• Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
• Route submittals to the prime contractor and manage revisions through final approval.
• Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.
• Track lead times, production schedules, and shipment status with distributors/reps.
• Communicate delivery schedules to the prime contractor and other project stakeholders.
• Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.
• Serve as the primary point of contact for delivery issues, damaged/defective materials, and warranty matters.
• Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
• Maintain effective customer relationships throughout the project lifecycle.
• Coordinate required closeout and warranty documentation.

Skills

Plan interpretation

Attention to detail

Communication skills

ERP systems

Time management

MS Office

Tools

Procore

PlanGrid

Submittal Exchange

Bluebeam

Job description

Hedrick Brothers Construction Co., Inc. is seeking a hybrid estimating, procurement, and project coordination professional to lead the lighting scope on active projects in Florida.

You will coordinate submittals, scheduling, and delivery while maintaining strong relationships with distributors and the prime contractor. Ideal candidates read plans, manage multiple projects, and communicate clearly with stakeholders.