Lighting Procurement Project Coordinator

Jobless; West Palm Beach, Northern (FL, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Insurance (Medical/Dental/Vision)

Life insurance

401(k)

Paid time off

Wellness reimbursement

Apparel stipend

Professional development

GRIT culture

Job summary

Hedrick Brothers Construction in West Palm Beach, FL, seeks a hybrid Estimating, Procurement & Project Coordination professional to manage lighting scope across multiple projects. Responsibilities include takeoffs, quotes, submittals, purchase orders, scheduling, and closeout, with strong cross-functional collaboration.

Ideal candidates read plans, manage ERP purchasing, and communicate effectively with distributors, the prime contractor, and on-site teams.

Qualifications

• Ability to read and interpret construction plans, specs, and submittal documents.
• Strong attention to detail and follow-through when cross-referencing quotes with submittals and specs.
• Excellent written and verbal communication skills.
• Proficiency with ERP/purchasing systems and document management.

Responsibilities

• Perform takeoffs from plans and specifications to determine lighting fixture quantities and scope.
• Obtain competitive quotes from lighting distributors, wholesalers, and manufacturer reps.
• Compile and organize pricing to build accurate cost estimates for bid or contract submission.
• Evaluate quotes for completeness, accuracy, and alignment with project specifications.
• Request, review, and coordinate lighting submittals with distributors and manufacturer representatives.
• Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
• Route submittals to the prime contractor and manage revisions through final approval.
• Generate purchase orders from approved quotes and submittals and maintain PO records in ERP.
• Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.
• Track lead times, production schedules, and shipment status with distributors/reps.
• Communicate delivery schedules to the prime contractor and other project stakeholders.
• Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.
• Serve as the primary point of contact for delivery issues, damaged materials, and warranty matters.
• Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
• Maintain effective customer relationships throughout the project lifecycle.
• Coordinate required closeout and warranty documentation.

Skills

Reading plans & specs

ERP/purchasing systems

MS Office Suite

Communication Skills

Time management

Stakeholder coordination

Tools

Procore

PlanGrid

Submittal Exchange

Bluebeam

Job description

ABOUT HEDRICK BROTHERS CONSTRUCTION

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years, we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M.

Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.

THE OPPORTUNITY

This role serves as the lead point of contact for the lighting scope of work on projects where the company operates as a subcontractor to a prime contractor. The position coordinates the lighting package from takeoff and quoting through submittal approval, purchasing, delivery, and project closeout. This is a hybrid estimating, procurement, and project coordination role requiring strong organization, attention to detail, and the ability to manage multiple stakeholders across several active projects.

WHAT YOU'LL DO

Estimating & Quoting

• Perform takeoffs from plans and specifications to determine lighting fixture quantities and scope.
• Obtain competitive quotes from lighting distributors, wholesalers, and manufacturer reps.
• Compile and organize pricing to build accurate cost estimates for bid or contract submission.
• Evaluate quotes for completeness, accuracy, and alignment with project specifications.

Submittal & Procurement Management

• Request, review, and coordinate lighting submittals with distributors and manufacturer representatives.
• Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
• Route submittals to the prime contractor and manage revisions through final approval.
• Generate purchase orders from approved quotes and submittals and maintain accurate PO records in the company's ERP system.
• Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.

Logistics & Stakeholder Communication

• Track lead times, production schedules, and shipment status with distributors/reps.
• Communicate delivery schedules to the prime contractor and other project stakeholders.
• Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.

Customer Service & Issue Resolution

• Serve as the primary point of contact for delivery issues, damaged/defective materials, and warranty matters.
• Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
• Maintain effective customer relationships throughout the project lifecycle.

Project Closeout

• Coordinate required closeout and warranty documentation.
• Ensure project records are complete and organized for final closeout.

WHAT YOU BRING

EXPERIENCE & EDUCATION

• Ability to read and interpret construction plans, specifications, and submittal documents.
• Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
• Excellent written and verbal communication skills.

• Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
• Strong organizational and time management skills with the ability to manage multiple projects/deadlines concurrently.
• Ability to build effective relationships with stakeholders.
• Proficiency with Microsoft Office Suite, including Teams.

Preferred:

• Experience in construction estimating, procurement, or project coordination — lighting, electrical, or related building materials preferred.
• Familiarity with lighting products, manufacturers, and industry terminology (fixtures, finishes, controls, etc.)
• Prior experience working as a subcontractor-side coordinator reporting into a prime/GC relationship.
• Experience with submittal/RFI workflow platforms (e.g., Procore, PlanGrid, Submittal Exchange.)
• Estimating software experience (e.g., Bluebeam for takeoffs.)

PHYSICAL REQUIREMENTS

This position is primarily performed in an office environment with occasional travel. The role requires extended periods of computer work, and ongoing communication with both internal and external stakeholders. Occasional lifting may be necessary.

WHAT WE OFFER

• Competitive compensation based on experience
• Profit sharing and bonus opportunities tied to company performance
• Medical, dental, and vision insurance
• Company-paid life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Wellness reimbursement program
• Annual company apparel stipend
• Ongoing professional development and career advancement opportunities
• A collaborative, values-driven culture grounded in GRIT

EQUAL OPPORTUNE EMPLOYER

Hedrick Brothers Construction is an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to any protected status.

This job description is not intended to be a comprehensive list of duties or responsibilities and may be modified at any time to meet business needs.