Lighting Procurement Project Coordinator

Hedrick Brothers Construction; West Palm Beach (FL); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation based on経験

Profit sharing and bonus opportunities

Medical, dental, and vision insurance

Company-paid life insurance

Short- and long-term disability

401(k) with company match

Paid time off and holidays

Parental leave

Wellness reimbursement

Annual apparel stipend

Professional development

Career advancement opportunities

GRIT culture

Job summary

Hedrick Brothers Construction is seeking a hybrid Estimating/Procurement/Project Coordination lead for lighting packages on multiple projects in Florida. You will manage submittals, verify specs against quotes, coordinate with distributors and the prime contractor, and keep meticulous project records from takeoff through closeout.

The role requires strong organization, attention to detail, and the ability to manage multiple stakeholders.

Qualifications

• Ability to read and interpret construction plans, specifications, and submittal documents.
• Strong attention to detail and follow-through across quotes, submittals, and specs.
• Excellent written and verbal communication skills.
• Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
• Strong organizational and time management skills with multiple projects.
• Ability to build relationships with stakeholders.
• Proficiency with Microsoft Office Suite (Teams).

Responsibilities

• Manage lighting submittals with distributors and manufacturer reps.
• Verify fixtures, finishes, quantities align with quotes and docs.
• Route submittals to prime contractor and manage revisions.
• Maintain project records linking quotes, submittals, POs and correspondence.
• Track lead times, production schedules, and shipments with distributors/reps.
• Communicate delivery schedules to project stakeholders.
• Coordinate with onsite superintendents and project managers to schedule materials.
• Serve as primary contact for delivery issues and warranty matters.
• Coordinate closeout and warranty documentation.

Skills

Read construction plans

Attention to detail

Excellent written and verbal comms

ERP/purchasing systems

Spreadsheet skills

MS Office

Time management

Stakeholder management

Team collaboration

Tools

Procore

PlanGrid

Submittal Exchange

Bluebeam

Job description

About Hedrick Brothers Construction

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years, we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M.

Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.

The Opportunity

This role serves as the lead point of contact for the lighting scope of work on projects where the company operates as a subcontractor to a prime contractor. The position coordinates the lighting package from takeoff and quoting through submittal approval, purchasing, delivery, and project closeout. This is a hybrid estimating, procurement, and project coordination role requiring strong organization, attention to detail, and the ability to manage multiple stakeholders across several active projects.

What You’ll Do

Submittal & Procurement Management

• Request, review, and coordinate lighting submittals with distributors and manufacturer representatives.
• Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
• Route submittals to the prime contractor and manage revisions through final approval.
• Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.

Logistics & Stakeholder Communication

• Track lead times, production schedules, and shipment status with distributors/reps.
• Communicate delivery schedules to the prime contractor and other project stakeholders.
• Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.

Customer Service & Issue Resolution

• Serve as the primary point of contact for delivery issues, damaged/defective materials, and warranty matters.
• Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
• Maintain effective customer relationships throughout the project lifecycle.

Project Closeout

• Coordinate required closeout and warranty documentation.
• Ensure project records are complete and organized for final closeout.

What You Bring

Experience & Education

• Ability to read and interpret construction plans, specifications, and submittal documents.
• Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
• Excellent written and verbal communication skills.
• Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
• Strong organizational and time management skills with the ability to manage multiple projects/deadlines concurrently.
• Ability to build effective relationships with stakeholders.
• Proficiency with Microsoft Office Suite, including Teams.

Preferred

• Experience in lighting procurement, or project coordination — lighting, electrical, or related building materials preferred.
• Familiarity with lighting products, manufacturers, and industry terminology (fixtures, finishes, controls, etc.).
• Prior experience working in the lighting industry reporting into a prime/GC relationship.
• Experience with submittal/RFI workflow platforms (e.g., Procore, PlanGrid, Submittal Exchange).
• Estimating software experience (e.g., Bluebeam for takeoffs).

Physical Requirements

This position is primarily performed in an office environment with occasional travel. The role requires extended periods of computer work, and ongoing communication with both internal and external stakeholders. Occasional lifting may be necessary.

What We Offer

• Competitive compensation based on experience
• Profit sharing and bonus opportunities tied to company performance
• Medical, dental, and vision insurance
• Company-paid life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Wellness reimbursement program
• Annual company apparel stipend
• Ongoing professional development and career advancement opportunities
• A collaborative, values-driven culture grounded in GRIT

EQUAL OPPORTUNITY EMPLOYER

Hedrick Brothers Construction is an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to any protected status.

This job description is not intended to be a comprehensive list of duties or responsibilities and may be modified at any time to meet business needs.