Lifestyle Coordinator

FirstService Residential; Saint Augustine Shores (FL); On-site; USD 65,904,000 - 68,770,000; Full time

Benefits offered by this job

Full benefits

401(k) with company match

Paid holidays

Occasional travel

Job summary

FirstService Residential is seeking a Lifestyle Coordinator to oversee the production of events from conception through competition and to coordinate activities for large homeowner communities. The role covers festivals, conferences, fundraisers, social events, exhibitions, weddings, and more across 3,000+ homes.

Responsibilities include planning timelines, booking vendors, creating content, managing budgets and safety, and ensuring excellent resident services and communications.

Qualifications

• Associate degree in business or equivalent combination of education and experience.

Responsibilities

• Plan, create, and schedule engaging social media content for a diverse audience.
• Capture photos and short-form videos at events and throughout community amenities.
• Design eye-catching graphics, flyers, and announcements.
• Monitor and respond professionally to comments and messages.
• Manage mass-communication tools, e-newsletters, and text/email alerts.
• Track engagement metrics and adjust strategies to improve reach and effectiveness.
• Plan and execute community events ranging from small gatherings to large-scale festivals for 3,000+ homes.
• Develop event timelines, layouts, logistics, and run-of-show plans.
• Book and coordinate vendors, entertainment, food trucks, and volunteers.
• Oversee onsite event setup, breakdown, and day-of operations.
• Support neighborhood-level events as needed.
• Gather resident feedback and incorporate improvements into future event planning.
• Conduct routine walk-throughs of community amenities and common areas.
• Identify and report maintenance needs, safety issues, or areas for improvement.
• Ensure signage, décor, and bulletin boards are current and visually appealing.
• Support compliance with community standards, rules, and safety requirements.
• Assist with drafting and distributing community communications.
• Support office operations, scheduling, and vendor coordination.
• Help residents with questions about events, amenities, and memberships.
• Maintain organized digital records, forms, and event documentation.

Skills

Event planning

Customer service

Communication

Multi-tasking

Self-starter

Administrative

Vendor coordination

Microsoft Word

Excel

Education

Associate degree in business

Tools

Microsoft Word

Excel

Mass emailing

Database management

Job description

Job Overview

The Lifestyle Coordinator is responsible for the production of events from conception through to competition and directing the coordination of events or activities ensuring deadlines and budgets are adhered to. Events can include but are not limited to festivals, conferences, fundraising and social events, exhibitions and fairs, weddings, birthdays, anniversaries, charity events, sales, and business meetings.

Your Responsibilities

• Plan, create, and schedule engaging social media content for a diverse audience
• Capture photos and short-form videos at events and throughout community amenities
• Design eye-catching graphics, flyers, and announcements
• Monitor and respond professionally to comments and messages
• Manage mass-communication tools, e-newsletters, and text/email alerts
• Track engagement metrics and adjust strategies to improve reach and effectiveness
• Plan and execute community events ranging from small gatherings to large-scale festivals for 3,000+ homes
• Develop event timelines, layouts, logistics, and run-of-show plans
• Book and coordinate vendors, entertainment, food trucks, and volunteers
• Oversee onsite event setup, breakdown, and day-of operations
• Support neighborhood-level events as needed
• Gather resident feedback and incorporate improvements into future event planning
• Conduct routine walk-throughs of community amenities and common areas
• Identify and report maintenance needs, safety issues, or areas for improvement
• Ensure signage, décor, and bulletin boards are current and visually appealing
• Support compliance with community standards, rules, and safety requirements
• Assist with drafting and distributing community communications
• Support office operations, scheduling, and vendor coordination
• Help residents with questions about events, amenities, and memberships
• Maintain organized digital records, forms, and event documentation

Skills & Qualifications

• Associate degree in business or related field from an accredited college or university, or equivalent combination of education and experience.
• Minimum of 1+ year or related work experience as an Activities Coordinator or Event Planning required.
• Must have strong entertainment planning background.
• Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Able to work with vendors and crews on organizing events in a timely manner.
• Excellent working knowledge of customer service principles and practices.
• Outstanding interpersonal, office management and communication skills, as well as a self-starter and multi-tasker.
• Critical thinking, complex problem solving, judgment and decision making.
• Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents to achieve all events successfully.
• Ability to work independently and be self-driven, with ability to identify, plan and prioritize business opportunities.
• Must possess strong administrative background.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements

• Physical demands include ability to lift up to 50 lbs.
• Standing, sitting, walking, carrying, and occasional climbing.
• Ability to work extended/flexible hours and weekends.

Schedule

Monday - Friday 8:30 AM - 5:00 PM. Holidays and weekends for special events as needed.

What We Offer

• As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision.
• In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.
• Occasional travel may be required to attend training and other company functions.

Compensation

$23.00- $24.00 per hour

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.