Licensing Specialist

Regroup Mass Notification; Pensacola (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Starting at $20/hour

Health insurance (medical, dental, and

Holiday pay

Paid Time Off

Annual bonus

401(k) with company match

Stocked pantry

Company outings

Job summary

Medical Licensure Group, LLC seeks a detail‑oriented licensing administrator to manage licensing projects from start to finish. You will communicate with clients by phone and email and gather information from licensing boards.

Responsibilities include researching state requirements, preparing documents for boards, tracking progress, and maintaining meticulous records. A professional office background and strong Microsoft Office skills are preferred.

Qualifications

• Experience in a professional office environment.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and priorities.
• Strong verbal and written communication skills.
• Ability to work independently and seek guidance as needed.

Responsibilities

• Manage licensing projects from start to finish, including daily administrative tasks, deadlines, and follow-up.
• Communicate with clients by phone and email, providing professional, responsive guidance throughout the licensing process.
• Research state licensing requirements and gather information from licensing boards and other credentialing organizations.
• Prepare and review documents for submission to state licensing boards.
• Track project progress and follow up with clients, licensing boards, and other credential holders to keep projects moving.
• Maintain accurate records through data entry and detailed documentation.
• Build professional relationships with clients, colleagues, licensing boards, and other contacts.
• Identify and resolve obstacles that arise throughout the licensing process.
• Stay current with changing state requirements and apply those requirements accurately to each project.

Skills

Attention to detail

Verbal communication

Written communication

Multi-tasking

Independent work

Education

College education preferred

Tools

Microsoft Office

Job description

OUR PURPOSE

Medical Licensure Group, LLC facilitates the state licensing process for physicians and other healthcare professionals. This position does not require certification, or any medical-related experience, and is solely administrative in nature, as outlined below. While our field is niche-specific, our work is very similar to that of a mortgage loan processor, insurance broker, or paralegal. If you have strong administrative skills and/or experience in these areas, we encourage you to apply!

WHAT YOU’LL DO

• Manage licensing projects from start to finish, including daily administrative tasks, deadlines, and follow-up
• Communicate with clients by phone and email, providing professional, responsive guidance throughout the licensing process
• Research state licensing requirements and gather information from licensing boards and other credentialing organizations
• Prepare and review documents for submission to state licensing boards
• Track project progress and follow up with clients, licensing boards, and other credential holders to keep projects moving
• Maintain accurate records through data entry and detailed documentation
• Build professional relationships with clients, colleagues, licensing boards, and other contacts
• Identify and resolve obstacles that arise throughout the licensing process
• Stay current with changing state requirements and apply those requirements accurately to each project

WHAT WE’RE LOOKING FOR

• Previous experience in a professional office environment preferred
• Strong computer skills, including proficiency with Microsoft Office
• Excellent attention to detail and accuracy
• Ability to work independently while knowing when to ask questions or seek guidance
• Strong verbal and written communication skills
• Excellent organization, planning, and time-management skills
• Ability to manage multiple projects and competing priorities
• Comfortable communicating professionally with a wide range of people
• Strong problem-solving skills and the ability to independently work through obstacles
• Ability to learn and apply detailed processes and changing requirements
• Ability to thrive in a fast-paced, demanding work environment
• Professional, dependable, and proactive approach to work
• College education preferred

EMPLOYEE PERKS INCLUDE:

• Competitive wages — starting at $20/hour
• Company-sponsored health insurance, including medical, dental, and vision
• Holiday pay
• Paid Time Off
• Annual bonus
• 401(k) with company match (after one year)
• Stocked pantry
• Company outings and events
• Friendly, collaborative workplace culture