Licensing Coordinator I

Love's Travel Stops; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Tuition assistance

Paid Time Off

Flexible scheduling

401(k) match

Medical/Dental/Vision insurance after

Career development

Hiring immediately

Job summary

Love's Travel Stops is seeking a Licensing Coordinator to work with federal, state, and local agencies to secure and renew licenses, ensuring uninterrupted operations across the Love's family of companies. You will interact with multiple departments to manage licensing activities affecting stores and other businesses.

The role requires 1-2 years of admin or compliance experience, strong confidentiality, and excellent communication.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of administrative or compliance experience, preferably in licensing or regulatory affairs.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Handles confidential and sensitive information that could impact company operations, performance, or value if disclosed improperly.
• Assist various departments in securing and maintaining licenses for business activities across Love's and its affiliated entities.
• Process license renewals promptly to ensure continuity of operations and compliance with regulatory deadlines.
• Complete license applications, gather required documentation and signatures, and coordinate payment submissions.
• Utilize time management and supervision to ensure timely submission and tracking of license applications.
• Communicate with regulatory agencies to clarify licensing requirements, check application statuses, and expedite license acquisition.
• Assist with maintaining and updating the License Database with accurate and current information; monitor license statuses and expiration dates.
• Scan and organize electronic records of licensing documentation and instructions; update and purge files as needed.
• Meet daily, weekly, and monthly deadlines for licensing tasks and reporting.
• Assist with providing support to internal personnel regarding licensing issues, including obtaining new or replacement licenses.
• Assist with administrative tasks and other duties as assigned to support the licensing team and broaden compliance efforts.
• All other duties assigned

Skills

Microsoft Office

Adobe Pro

Communication

Time management

Detail orientation

Education

High school diploma or equivalent

Tools

None

Job description

Benefits and Compensation: *Fuel Your Growth with Love's - company funded tuition assistance program* Paid Time Off * Flexible Scheduling * 401(k) - 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days * Career Development * Hiring Immediate.

BASIC PURPOSE: The primary purpose of this position is to work with federal, state, county and city agencies to secure licensing for Love's and its family of companies. The Licensing Coordinator also participates as a team member to process license renewals in a timely manner to prevent any interruption in the operation of a store or other business due to licensing issues. This position will interact with all aspects of Love's offerings; fuel (including alternative fuels), retail sales, gaming, alcohol, food concepts, tire care, and logistics.

MAJOR RESPONSIBILITIES:

• Handles confidential and sensitive information that could impact company operations, performance, or value if disclosed improperly.
• Assist various departments in securing and maintaining licenses for business activities across Love's and its affiliated entities.
• Process license renewals promptly to ensure continuity of operations and compliance with regulatory deadlines.
• Complete license applications, gather required documentation and signatures, and coordinate payment submissions.
• Utilize time management and supervision to ensure timely submission and tracking of license applications.
• Communicate with regulatory agencies to clarify licensing requirements, check application statuses, and expedite license acquisition.
• Assist with maintaining and updating the License Database with accurate and current information; monitor license statuses and expiration dates.
• Scan and organize electronic records of licensing documentation and instructions; update and purge files as needed.
• Meet daily, weekly, and monthly deadlines for licensing tasks and reporting.
• Assist with providing support to internal personnel regarding licensing issues, including obtaining new or replacement licenses.
• Assist with administrative tasks and other duties as assigned to support the licensing team and broaden compliance efforts.
• All other duties assigned

EDUCATION AND EXPERIENCE:

Education:

• High school diploma or equivalent required

Experience:

• 1-2 years of administrative or compliance-related experience, preferably in licensing or regulatory affairs.
• Experience handling confidential information with integrity and discretion.

SKILLS AND PHYSICAL DEMANDS:

Skills:

• Hard Skills: Proficient in Microsoft Office and Adobe Pro or similar programs
• Strong computer skills a plus
• Soft Skills: Strong oral and written communication skills, detail oriented, keen attention to detail, team player,
• Ability to communicate professionally with internal teams and external agencies.
• Time management skills, and the ability to multitask
• Strong organizational and time management skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.

Typical Physical Demands:

• Requires prolonged sitting, some bending and stooping.
• Occasional lifting up to 25 pounds.
• Manual dexterity sufficient to operate a computer keyboard and calculator.
• Requires a normal range of hearing and vision.

Our Culture:

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.