Licensing Coordinator

Hot-Topic-d1d78d2; California (MO); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Hybrid work schedule

HQ City of Industry, CA

Job summary

Hot Topic is seeking a Licensing Coordinator to support the Licensing team. The role involves managing the licensed product process from concept to distribution, coordinating with internal teams and external partners, and ensuring contract compliance.

You will handle data-heavy tasks, maintain accurate tracking, and communicate clearly with licensors and stakeholders in a fast-paced, hybrid work environment at our City of Industry, CA HQ.

Qualifications

• Bachelor’s degree preferred or relevant experience.
• Licensing understanding a plus.
• Heavy data entry familiarity.
• High attention to detail for compliance and audit purposes.
• Strong organizational and multi‑project management skills.
• Excellent time management to prioritize and complete tasks on time.
• Strong follow-through and professional communication skills.

Responsibilities

• Oversee the licensed product process from concept to distribution for multiple licenses.
• Photograph and ship samples.
• Track contract compliance and follow contractual requirements with Licensing Specialist.
• Monitor contract status from negotiation through execution.
• Maintain product tracking sheets, licensor submission portals, royalty reports, and SKU setup.
• Serve as main contact for internal communications regarding rights and obligations.
• Attend meetings and respond to follow-ups as needed.
• Act as point of contact for licensor requests and resolve issues.

Skills

Data entry

Attention to detail

Time management

Communication skills

Organization

Independent work

Proactive

Education

Bachelor’s degree

Job description

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.

This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.

WHAT YOU'LL DO

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
• Photograph and ship samples
• Track compliance and adherence to all contractual requirements with the Licensing Specialist
• Monitor contract status from negotiation through execution
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
• Main contact for internal communication regarding contractual rights and obligations
• Attend internal and external meetings, and respond to follow ups as needed
• Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
• Performs other duties as assigned

WHAT YOU'LL NEED

• Bachelor’s degree preferred or relevant experience
• Licensing understanding a plus
• Heavy data entry familiarity
• Must have strong attention to detail for compliance and audit purposes
• High level of organization and ability to manage multiple projects with various deadlines
• Excellent time management skills to help successfully prioritize and complete projects on time
• Strong follow-through
• Proven communication skills; must be articulate and professional both in written and verbal forms
• Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
• Regularly required to sit, stand
• Occasionally will lift/move samples up to 10 pounds.

$20 - $20.50 an hour

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training and experience, will determine the final salary for potential new hires.

At this time, we are not able to support new employment-based visa sponsorships due to current business needs and resource limitations. Should our sponsorship capabilities change in the future, we will update our process accordingly.