Library Specialist-L

Vassar College; Arlington (NY); On-site; USD 29,000 - 35,000; Full time

Job summary

Vassar College's Music Library Specialist role is a full-time, in-person union position (42 weeks/year) reporting to the Music Librarian. You will handle music acquisitions, cataloging, and preservation tasks, coordinating with staff and vendors to ensure accurate orders and records.

You will process invoices and manage materials, support daily desk operations, and supervise student employees while contributing to a busy, service-oriented library environment.

Qualifications

• Three years of progressively responsible administrative support experience.
• Strong computer skills with Google Suite and Microsoft Word; able to learn additional systems.
• Ability to provide public services in a high-traffic environment.
• Excellent written and verbal communication; ability to work with a diverse community.

Responsibilities

• Place, verify, and receive orders for music materials.
• Process invoices in the library services platform (LSP).
• Troubleshoot problems and preserve materials according to protocols.
• Prepare and repair materials for use by musicians; assist with bindery shipments.
• Supervise student employees, including training and task assignments.
• Prepare reports and statistics for the Music Librarian.

Skills

Administrative support

Google Suite

Microsoft Word / Office

Public service

Communication skills

Education

Associates degree or higher

Higher educational experience

Tools

OCLC WorldCat

Alma by Ex Libris / LSP

Job description

Department Music Library Job Family Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact [e-mail].

Schedule: Monday – Friday , 8:30am–5pm (37.5 hours per week)

Position Summary

The Music Library Specialist is part of the team responsible for providing Music Library services to Vassar students, faculty, staff and members of the local community. This position reports to the Music Librarian and primary responsibilities include the performance of Acquisition and Preservation duties. This is full-time, in-person, CWA Union position for the academic year (42 wks./yr.).

Responsibilities

• Place, verify, and receive orders for music materials for the Music Library
• Process invoices in Vassar's library services platform (LSP)
• Troubleshoot problems
• Physically process music materials according to preservation protocols
• Prepare and repair materials for use by musicians
• Create and revise protocols as needed
• Perform copy cataloging of monographs in OCLC WorldCat and the Vassar LSP according to national and local standards and classification schemes
• Support the operations of the office/department
• Reconcile departmental credit card charges
• Monitor telephone
• Perform weekly deliveries and pickups of mail at various locations on campus
• Work with other department staff to ensure coverage of the Circulation and Reserves Desk
• Collaborate with Vassar staff, library colleagues, and off-site vendors to resolve issues under the incumbent's areas of responsibility
• Prepare reports and compile statistics for the Music Librarian
• Attend and participate in appropriate meetings and workshops
• Assist occasionally with music playback equipment and software in the library
• Supervise student employees, including training, task assignments, and feedback
• Assist with bindery shipments

Required knowledge, skills and abilities

• Three years of progressively responsible administrative support experience
• Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems
• Ability to consistently apply policies and procedures
• Strong written and verbal communication skills
• Ability to interact effectively with a diverse community
• Ability to sit or stand for extended periods of time
• Ability to provide public services in a high-traffic environment

Preferred knowledge, skills and abilities

• Experience with music binding, copy cataloging, or library acquisitions
• Experience with OCLC WorldCat, bibliographic records, or work in an LSP, especially Alma by Ex Libris
• Five years of progressively responsible administrative support experience
• Associates degree or other higher educational experience
• Experience working with software systems including invoicing, student information systems, or customer relationship management systems
• Ability to read music notation

Compensation

The compensation for this position is $20.37 per hour.

Work At Vassar Benefits

Work At Vassar Benefits