Library Coordinator at School of Visual Arts

METRO | 599; New York (NY); Hybrid; USD 56,236; Full time

Job summary

A New York library is seeking a Library Coordinator to oversee procurement and provide administrative support to library leadership. Responsibilities include managing acquisitions, tracking budgets, and assisting special projects. Ideal candidates will have a relevant degree and at least two years of administrative experience, preferably within a library. The position offers a full-time schedule with some opportunities for remote work.

Qualifications

• Two (2) years of experience in an administrative office setting.
• Experience working in a library setting is preferred.

Responsibilities

• Oversees departmental logistics encompassing library procurement.
• Tracks and reconciles expenditures in the collection development budget.
• Orders and processes library supplies, equipment, and materials.

Skills

Knowledge of best practices for providing library service

Skill in verbal, written, and interpersonal communications

Ability to multitask and self-initiate tasks

Problem-solving skills

Education

BA, BFA, or BS

Tools

Integrated Library System Acquisitions module

Microsoft Suite

Google Suite

Job description

SCHEDULE

FT, Non‑Exempt, Mon‑Fri, 9 am‑5 pm EST, opportunity for 1 remote day.

COMPENSATION

$56,236/annual

POSITION OVERVIEW

Under the supervision of the Library Director, the Library Coordinator oversees departmental logistics encompassing all aspects of library procurement, including library acquisitions. Responsible for the administrative support of library leadership. Involvement with special projects and library committees as assigned by supervision.

DUTIES AND RESPONSIBILITIES

• Orders, tracks, reconciles, and processes all library/archives supplies, equipment, and materials, including acquisitions
• Processes and prepares all acquisition items for technical services
• Tracks and reconciles expenditures in the collection development budget
• Assists with the management of standing orders, approval plans, and communication with vendors
• Maintains statistics for surveys and reports
• Manages library purchasing cards (P-card) and reconciles monthly statements
• Tracks library renewals, including staff memberships, databases, and periodicals
• Schedules pick‑ups and deliveries of donations, equipment, etc., tracks library repairs and maintenance
• Serves on the library social media committee
• Assists with special projects/initiatives and participates in library committees as assigned by supervision
• Support with orientation and open houses, as well as any other Library events outside of regular scheduled hours
• Other job‑related duties as assigned

MINIMUM QUALIFICATIONS

• BA, BFA, or BS required
• Two (2) years of experience in an administrative office setting role.

PREFERRED QUALIFICATION

• Experience working in a library setting
• Working knowledge of an Integrated Library System Acquisitions module is preferred
• Knowledge in the arts and humanities is preferred
• Proficiency in specialized library systems and digital database management
• Proficiency with Microsoft and Google Suite

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of best practices for providing library service
• Knowledge of how to manage new software related to acquisitions and budget management
• Knowledge of a variety of end‑user search systems, personal computers, networks, and emerging technologies to manage digital information.
• Skill in promoting library resources.
• Skill in utilizing personal computers, networks, and various software and search systems to access and manage information
• Skill in verbal, written, and interpersonal communications to effectively interact with students, other staff, faculty, and stakeholders.
• Skill in problem‑solving and with attention to detail
• Ability to advise on new library services and features affecting database use and to support internet initiatives.
• Ability to focus on cataloging, data entry, and administrative tasks.
• Ability to be a self‑starter, work independently and maintain focus on a variety of tasks
• Ability to multitask, self‑motivate, and self‑initiate tasks.
• Ability to manage multiple priorities in a fast‑paced environment.
• Ability to communicate effectively with diverse populations.
• Ability to establish and maintain relationships with a diverse student population and the ability to foster an inclusive environment.
• Ability to work well with others, listen attentively, and foster a supportive environment for patrons and colleagues

PHYSICAL REQUIREMENTS OR WORKING CONDITIONS

• Variable full‑time schedule (35 hrs per week) – may be required to work additional hours outside of the regular work schedule.
• Location: 380 Second Floor, NYC, NY 10010
• Shifts may change according to departmental needs. Work hours may include after‑hours, holidays, and weekend work
• Willingness to work outside designated office hours as needed for events
• While working remotely, you will be required to maintain the same hours of work as would be performed in the office; follow the department’s procedures in completing assigned job tasks; and be available during the employee’s working hours via the department’s established communication methods (i.e. Google chat, Slack, phone, etc.)
• Able to perform light to moderate lifting – boxes up to 30 pounds

APPLICATION INSTRUCTIONS

To be considered for this position, candidates must submit the following:

• Cover Letter – addressing required and preferred qualifications
• Resume – detailing relevant experience and responsibilities

The School of Visual Arts is an equal‑opportunity employer. Diversity and inclusion are core principles of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.