Library Specialist - Interlibrary Loan and University Archives (CS27-053)

Southern Illinois University Edwardsville; Edwardsville (IL); On-site; USD 32,000 - 52,000; Full time

Job summary

Southern Illinois University Edwardsville (SIUE) invites applications for the position of Library Specialist - Interlibrary Loan and University Archives (CS27-053). The role supports University Archives, Special Collections, and Interlibrary Loan services, processing materials and managing access for users.

The position involves handling archival materials, training student staff, and assisting with reference tasks while maintaining policy compliance and accuracy in fulfillment.

Qualifications

• High school diploma or equivalent.
• Any combination totaling two years (24 months) from the following categories: work experience in a library or equivalent setting.
• College course work in any field as measured by the conversion table.
• 30 semester hours equals one year (12 months).
• Associate’s Degree (60 semester hours) equals eighteen months (18 months).
• 90 semester hours equals two years (24 months).
• Bachelor’s Degree (120 semester hours) equals three years (36 months).

Responsibilities

• Provides operational support for the University Archives and Special Collections and Interlibrary Loan services.
• Processes and maintains archival materials, creates and manages digital finding aids, and facilitates access to collections.
• Performs borrowing and lending activities through multiple resource-sharing systems and offers reference assistance.
• Supports training and work of student employees and handles routine lifting of heavy boxes.

Skills

Communication skills

Attention to detail

Archival handling

Library workflows

Education

High school diploma or equivalent

Two years library experience or coursework

60+ semester hours equals 18 months

120 semester hours equals 3 years

Job description

Library Specialist - Interlibrary Loan and University Archives (CS27-053)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Library Specialist - Interlibrary Loan and University Archives (CS27-053). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Provides operational support for the University Archives and Special Collections and Interlibrary Loan services.
• Processes and maintains archival materials, creates and manages digital finding aids, and facilitates access to collections.
• The position also performs borrowing and lending activities through multiple resource‑sharing systems, ensures accurate and policy‑compliant fulfillment of requests, offers reference assistance, and supports the training and work of student employees.
• Routinely lift and carry heavy boxes related to archival work.

FLSA: Non-Exempt

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

• High school diploma or equivalent.
• Any combination totaling two (2) years (24 months) from the following categories:
• work experience in a library or equivalent setting.
• college course work in any field as measured by the following conversion table
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

Knowledge, Skills and Abilities

• Skill in corresponding and communicating effectively with and working well with a diverse staff, user population, and internal and external contacts
• A thorough understanding of established procedures in library operations and record systems, including the use of standard bibliographic references and online databases.
• Excellent attention to detail; ability to learn new skills and technologies.
• Ability to follow established archival practices and standards for handling, arranging, and describing materials.

Civil Service Information

Civil Service Application - FAQs

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number:4902- SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:

Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.
International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security's E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: [e-mail]

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email [e-mail].