Donor Relations Operations Assistant (CS26-175)

Southern Illinois University Edwardsville; Edwardsville (IL); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Tuition waivers

Medical benefits

Paid vacation

Job summary

Southern Illinois University Edwardsville invites applications for the position of Donor Relations Operations Assistant (CS26-175). This role supports philanthropic work at a premier metropolitan university, serving as a liaison between the SIUE Foundation, donors, and campus partners.

The role emphasizes accurate gift processing, IRS compliance, and maintaining confidential donor records while providing guidance on fundraising policies.

Qualifications

• Bachelor's degree required.
• Bachelor's degree in business, accounting, non-profit administration, or related field required.

Responsibilities

• Build and sustain professional relationships with donors and internal partners supporting donor relations and stewardship activities with SIUE Foundation and campus stakeholders.
• Ensure accurate processing, tracking, and reconciliation of gifts and revenue.
• Maintain compliance with IRS regulations, SIUE Foundation policies, and University procedures.
• Provide guidance to internal units on IRS compliance and fundraising policies, collaborating on event financial plans and ensuring appropriate use of designated funds.
• Coordinate and process direct mail communications including IRS-compliant gift receipts, tribute notifications, pledge reminders and membership renewals.
• Manage donor-related records with a high level of accuracy and confidentiality.

Skills

Strong communication

Interpersonal skills

Attention to detail

Education

Bachelor's degree

Bachelor's degree in business, accounting, non-profit administration, or related field

Tools

CRM databases

Microsoft Office

Job description

Donor Relations Operations Assistant (CS26-175)

$40,000.00 - $43,000.00 Annually

Edwardsville, IL

Full Time

01124

Univ Advancement, VC

09/12/2026

9/28/2026 11:59 PM Central

Determined by Position

Description

Donor Relations Operations Assistant (CS26-175)

Southern Illinois University Edwardsville (SIUE) invites applications for the position of Donor Relations Operations Assistant (CS26-175). This role is an excellent opportunity for a detail-oriented, service-minded professional who wants to support meaningful philanthropic work at a premier metropolitan university.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

The Donor Relations Operations Assistant serves as a key liaison between the SIUE Foundation (SIUEF), donors, and campus partners, playing an essential role in advancing the Universitys philanthropic mission.

• Building and sustaining professional, positive relationships with donors and internal partners including supporting donor relations and stewardship activities in collaboration with SIUE Foundation and campus stakeholders
• Ensuring accurate processing, tracking, and reconciliation of gifts and revenue
• Maintaining compliance with IRS regulations, SIUE Foundation policies, and University procedures
• Provide guidance to internal units on IRS compliance and fundraising policies, collaborating on event financial plans and ensuring appropriate use of designated funds
• Coordinate and process direct mail communications; including IRS-compliant gift receipts, tribute notifications, pledge reminders and membership renewals
• Managing donor-related records with a high level of accuracy and confidentiality

FLSA: Non-Exempt

Minimum Acceptable Qualifications

• -Bachelor's degree
• AND
• -Bachelor's degree in business, accounting, non-profit administration, or related field

Preferred Qualifications

• Strong communication and interpersonal skills to build positive donor and internal relationships.
• Knowledge of fundraising operations, gift processing, and donor stewardship best practices.
• Experience with CRM databases and Microsoft Office Suite, particularly Excel and Word.
• Attention to detail and ability to maintain accurate records while ensuring compliance with IRS and University policies.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Illinois Residency Requirement

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification

State Universities Civil Service System Classification Number: 5031 SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans

Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening

All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information

SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation

If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: [e-mail].

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veterans status.

We value your interest and look forward to reviewing your application. For questions or more information, please email [e-mail].

Benefits

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and visioninsurance;
• Universitytuition waivers(full-time employees receive 100% waiver of tuition)
• Lifeinsurance;
• SURSretirementplan;
• Supplementalretirement savings plans;
• Paid vacation and sick leave accrual;
• Generousholiday schedule/paid holidays;
• WorkLifeprograms;
• Employee Assistance Program(mental health and wellness);
• Employee discounts(local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Employer Southern Illinois University Edwardsville

Address 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website https://www.siue.edu/

PI287056197