Circulation Services Coordinator

University of Notre Dame; Notre Dame (IN); On-site; USD 26,000 - 37,000; Full time

Job summary

The University of Notre Dame, located in Notre Dame, IN, invites applicants to join the Circulation Services team as a Circulation Services Coordinator in the Hesburgh Library. You will coordinate and support public-facing library services, with primary responsibility for evening and weekend circulation operations.

You will supervise student staff, handle course reserves, assist patrons with access to resources, troubleshoot technology, generate reports from the library service platform, and

Qualifications

• Associate’s degree or up to 3 years of college or technical school; relevant experience can substitute for education
• Excellent communication, organizational and problem solving skills required
• Familiarity with library processes and workflows
• Ability to work independently in the absence of direct supervision

Responsibilities

• Oversees evening and weekend operations and ensures adherence to standards and workflows
• Generates reports from the library service platform and handles overdue items and bills for lost/damaged materials
• Provides frontline support for course reserves, assists patrons with access to resources and troubleshooting of equipment and services

Skills

Attention to detail

Service-oriented

Collaborative

Education

Associate’s degree or some college

Job description

TheUniversity of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

As a member of the Circulation Services team, the Circulation Services Coordinator is responsible for coordinating, supporting and providing public-facing library services in the User Services Department. The Circulation Services Coordinator has primary responsibility for evening and weekend circulation operations at the Hesburgh Library Circulations Desk, ensuring library services are provided in accordance with established standards and workflows. The Circulation Services Coordinator schedules, coordinates, and assesses the work of student employees, assists patrons with circulation needs, access to resources, and complex service issues.

• Oversees evening and weekend operations: Maintains operations in accordance with established standards and workflows. Interprets library policies to patrons and independently resolves most questions and issues, referring to the appropriate department or employee
• Generates reports from the library service platform: resolves overdue equipment loans, course reserves, DVDs and other short-term loan items. Communicates with borrowers to facilitate overdue returns and prepares bills for lost or damaged material.
• Serves as the point of contact: Provides frontline support for course reserve services: helps patrons access the library service platform, troubleshoot streaming media, and refers patrons to the campus ticketing system. Offers point-of-use instruction and addresses technology problems to facilitate the use of equipment, electronic products, and services.

Key Attributes for Success

• Attention to Detail: Exceptional analytical, conceptual, and problem-solving abilities
• Service-Oriented: Strong commitment to providing innovative and responsive service
• Collaborative: Fosters open communication and collaborative problem-solving; thrives in cross-functional team environments.

Qualifications

Required Qualifications

• Associate’s degree or up to 3 years of college or technical school. Relevant Experience can be substituted for the education requirement
• Excellent communication, organizational and problem solving skills required
• Familiarity and experience with library processes and workflows
• Ability to work independently in the absence of direct supervision

Additional Information

Compensation: Up to $23.00/hour, commensurate with experience

This position will be accepting applications until August 31, 2026.

A resume and cover letter are required to be considered for the position.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.