Library Facilities Coordinator I

Pima County; United States; On-site; USD 30,000 - 40,000; Full time

Job summary

Pima County Public Library Facilities Team is seeking an organized Administrative Specialist I to support daily facilities operations across 27 library locations.

Responsibilities include processing work orders, maintaining records, and coordinating with county departments and service providers for timely follow-up in a fast-paced environment.

The role requires strong communication, problem-solving, and organizational skills with travel between library locations as needed.

Qualifications

• Associate’s degree in public administration, business administration, management, or related field.
• OR: One year with Pima County as Administrative Assistant III or closely-related role.
• Minimum one year experience in customer service.
• Experience submitting facility requests via online software.
• Proficiency using Microsoft Office (Word, Excel, Outlook, Teams).
• Experience collaborating with units outside the assigned work unit.

Responsibilities

• Coordinate interdepartmental activity and act as internal coordinator for support functions.
• Respond to public and staff inquiries and provide information or resolve issues.
• Represent the unit on committees and coordinate calendars and meetings.
• Lead in preparing and processing accounting documents (requisitions, PO, claims, transfers).
• Create and maintain databases and generate complex reports.
• Coordinate and monitor intergovernmental agreements and service contracts.

Skills

Customer service

Online facility requests

Written communication

Cross-unit collaboration

Interdepartmental coordination

Education

Associate’s Degree in public/admin/management

Tools

Microsoft Office Suite

Job description

Pima County Public Library Facilities Team is seeking an organized Administrative Specialist I to support daily facilities operations across 27 library locations.

Responsibilities include processing work orders, maintaining records, and coordinating with county departments and service providers for timely follow-up in a fast-paced environment.

The role requires strong communication, problem-solving, and organizational skills with travel between library locations as needed.