Library Collections Operations Manager

Dartmouth College; Hanover (NH); On-site; USD 57,000 - 71,000; Full time

Job summary

Dartmouth College in Hanover, NH, seeks a Library Collections Operations Manager to provide leadership over circulating physical collections and support cross-library space planning. This onsite role involves directing shelving, withdrawals, and collections care initiatives with a small team of full-time staff.

The position requires a Bachelor's degree or equivalent, 2+ years in library operations, and strong organizational and communication skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of increasingly responsible staff management experience.
• 2+ years of library operations experience; familiarity with library software systems.
• Demonstrated critical thinking, accuracy, and attention to detail.
• Strong communication and organizational skills; ability to prioritize, manage time, problem solve, and complete projects.
• Ability to work independently and collaboratively in team environments.
• Experience with spreadsheet software (Excel or Airtable).
• Ability to move or lift up to 50 lbs. regularly during the workday.
• Ability to lift materials overhead; comfortable working at heights up to 30 feet and in 50–60 F temperatures.

Responsibilities

• Supervise and manage a small full-time staff team.
• Oversee routine shelving operations and withdrawal workflows.
• Coordinate collections care efforts across library spaces and the LCSF.
• Assist with environmental monitoring programs and processing newly acquired materials.
• Provide training and supervision to student employees.
• Contribute to planning for collection locations and space allocation.

Skills

Staff management

Library operations

Critical thinking

Communication and organization

Independent and collaborative work

Spreadsheet software

Physical lifting

Elevated work

Education

Bachelor's degree or equivalent

Tools

Excel

Airtable

Library software systems

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 06/19/2025

Open Until Filled Yes

Position Number

Position Number 0102802

Position Title

Position Title Library Collections Operations Manager

Hiring Range Minimum

Hiring Range Minimum $56,600

Hiring Range Maximum

Hiring Range Maximum $70,700

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

Location of Position

Hanover, NH
Berry 160

Remote Work Eligibility? Onsite only

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. .

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Under the general direction of the Head of Collection Management and Preservation, the Library Collections Operations Manager will provide leadership, planning, and oversight over the circulating physical collections as well as assist with holistic planning for collection locations across library spaces. This includes managing routine shelving operations and withdrawal workflows, training and supervising student employees, assisting with Dartmouth Libraries’ environmental monitoring program, processing newly acquired materials, and coordinating collections care efforts in concert with departmental colleagues at the Library Collections Storage Facility ( LCSF ). This role is responsible for supervising and managing a small team of full-time employees.

This is a fully onsite position.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

• 2 plus years of increasingly responsible staff management experience.
• 2 plus years of library operations experience; familiarity with library software systems.
• Demonstrated critical thinking skills with accuracy and attention to detail.
• Demonstrated communication and organizational skills; ability to prioritize tasks, manage time, problem solve, and complete projects.
• Ability to work independently and collaboratively in team environments.
• Experience with spreadsheet software (Excel or Airtable).
• Ability to move or lift up to 50 lbs. regularly during the workday.
• The ability to lift materials overhead.
• Comfortable working at heights up to 30 feet and in temperatures ranging from 50 – 60 degrees Fahrenheit.

Preferred Qualifications

• Experience working in an academic library environment.
• Experience with project planning and management.
• Familiarity with commercial binding workflows and vendors.
• Knowledge of preservation standards for physical library materials.
• Experience operating a variety of warehouse machinery, including manual and powered lifts.

Department Contact for Recruitment Inquiries

Department Contact for Recruitment Inquiries [e-mail]

Department Contact Phone Number

Department Contact Phone Number [e-mail]

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Elena Cordova, Head of Collection Management and Preservation

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Supervises and performs day-to-day activities in Baker-Berry Library stacks; including: supporting routine shelving, completing collection shifts and transfers; maintaining physical and online stacks wayfinding, processing newly cataloged materials and commercial binding lots.

Percentage Of Time 30%

Creates and compiles collection reports and data sets for library staff to assist with collections space planning and decision-making across a number of library collections spaces including Baker-Berry and the LCSF . Prepares items for withdrawal or transfer to high-density storage facility. Works with staff in Cataloging and Metadata Services and at the LCSF to ensure that information pertaining to collections and holdings are accurate and up-to-date.

Percentage Of Time 30%

Hires, trains, schedules, evaluates, and fully supervises two staff members and student employees.

Percentage Of Time 20%

Works to mitigate environmental threats to library collections by supporting environmental monitoring, integrated pest management, and disaster preparedness workflows. Is an active member of the Libraries’ disaster recovery team.

Percentage Of Time 15%

Serves on Library committees and task forces contributing to the stewardship of the Library’s collections. Actively engages in professional development activities.

Percentage Of Time 5%

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • HigherEdMilitary
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

• Curriculum Vitae
• Additional Document #1

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]