Library Budget & Operations Specialist

Alsip-Merrionette Park Public Library District; Sugar Grove, Northern (IL, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Waubonsee Community College in Kane County seeks a Library Support Specialist to assist with budgetary, purchasing, and operational functions for campus libraries. Reporting to the Student Technology and Library Services Manager, you will monitor the library budget, process requisitions, and manage vendor relations to ensure timely access to resources.

You will maintain records, support calendars and meetings, coordinate travel, and help compile data for reports demonstrating library impact and

Qualifications

• High School Diploma required.
• Three years of office/admin experience; library setting preferred.
• Experience with purchasing and budget processes; Banner Finance preferred.
• Strong organizational and time management skills.
• Experience with Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with library systems preferred.
• Ability to work independently and build relationships.
• Excellent customer service and written/verbal communication skills.

Responsibilities

• Budget monitoring across accounts and preparing summaries for managers.
• Process requisitions for books, materials, subscriptions, and services; ensure timely payments.
• Prepare invoices, budget transfers, and reconcile monthly statements.
• Coordinate with vendors for quotes and licensing; resolve billing discrepancies.
• Maintain records of contracts, renewals, and monitor expirations.
• Support calendars, meetings, travel, and service requests; assist with data reports.
• Provide cross-training and back up front-facing services as needed.
• Handle additional duties as assigned by managers.

Skills

Organizational skills

Time management

Independent work

Interpersonal skills

Written communication

Verbal communication

Customer service

Microsoft Office Suite

Education

High School Diploma

Tools

Banner Finance

Integrated Library Systems

Microsoft Office Suite

Job description

Waubonsee Community College in Kane County seeks a Library Support Specialist to assist with budgetary, purchasing, and operational functions for campus libraries. Reporting to the Student Technology and Library Services Manager, you will monitor the library budget, process requisitions, and manage vendor relations to ensure timely access to resources.

You will maintain records, support calendars and meetings, coordinate travel, and help compile data for reports demonstrating library impact and