Library Budget & Operations Specialist

Waubonsee Community College; Sugar Grove, Northern (IL, KY); Hybrid; USD 31,000 - 37,000; Full time

Job summary

Waubonsee Community College’s Sugar Grove campus is hiring a Library Support Specialist to assist with budget tracking, purchasing, and library operations. This full-time, hybrid role supports campus libraries and helps ensure timely procurement and accurate financial records.

Under the direction of the Student Technology and Library Services Manager and the Director of Library Services, you will manage invoices, coordinate with vendors, maintain contracts, and prepare reports that guide

Qualifications

• Assist with budgetary, purchasing, and operational functions for the campus libraries.
• Track expenditures across multiple accounts and provide summaries for budget managers.
• Initiate and process requisitions for library books, materials, supplies, subscriptions, and services.
• Prepare and process invoices and budget transfers, reconcile monthly departmental credit card statements.
• Coordinate with external vendors for quotes, licensing agreements, and billing/shipment resolutions.
• Maintain records of active library contracts, subscriptions, and renewals.
• Support calendars, meetings, travel, and service requests for the department.
• Compile data to support statistical and evaluative reports on library impact and planning.

Responsibilities

• Assist with budgetary, purchasing, and operational functions for the campus libraries.
• Track expenditures across multiple accounts and provide summaries for budget managers.
• Initiate and process requisitions for library books, materials, supplies, subscriptions, and services.
• Prepare and process invoices and budget transfers, reconcile monthly departmental credit card statements.
• Coordinate with external vendors to obtain quotes, licensing agreements, necessary documents, and help resolve billing or shipment discrepancies.
• Organize and maintain records of active library contracts, subscriptions, agreements, and renewals; monitor expiration dates to support timely renewals, payments, and uninterrupted access to resources.
• Provide support for departmental operations, including managing calendars, coordinating meetings, arranging travel, and submitting service requests.
• Help coordinate internal and external departmental correspondence, documentation, reports, and operational updates; assist in compiling and organizing data to support the creation of statistical and evaluative reports.

Job description

Waubonsee Community College’s Sugar Grove campus is hiring a Library Support Specialist to assist with budget tracking, purchasing, and library operations. This full-time, hybrid role supports campus libraries and helps ensure timely procurement and accurate financial records.

Under the direction of the Student Technology and Library Services Manager and the Director of Library Services, you will manage invoices, coordinate with vendors, maintain contracts, and prepare reports that guide