Library Aide (23456)

Charlotte County Board of County Commissioners; Melbourne (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Pension plan

Career growth

Tuition reimbursement

Life insurance

Wellness incentives

Job summary

Charlotte County Board of County Commissioners is seeking a Records Clerk to independently manage data collection and records maintenance for offices and divisions. The role leads clerical staff, establishes retention schedules, and coordinates with departments and agencies to ensure accurate information handling.

The position requires formal education in English and arithmetic, plus experience in records management and typing.

Qualifications

• Formal education in English & arithmetic including reading, writing, speaking English, and fractions/percents.
• 1 course or 3 months exp. in records management.
• 1 course or 3 months exp. in typing.

Responsibilities

• Manages data collection and records maintenance for office/division/bureau or board; leads clerical staff.
• Establishes retention schedules and storage procedures; maintains inventory of records.
• Responds to inquiries by telephone or mail; coordinates with departments and other governmental sectors.
• Performs related administrative duties such as preparing reports, correspondence, and distributing mail.

Skills

Typing

Data handling

Training knowledge

Education

English & arithmetic basics

Tools

Typewriter

Video display equipment

Fax machine

Photocopier

Job description

Job Duties
Independently manages system of data collection & records maintenance (i.e., hard copy & electronic records) for office, division, bureau or district, or manages system of data collection & records maintenance for bureau, section or board & acts as lead worker over clerical staff assigned (e.g., establishes procedures for maintenance & storage of records; maintains inventory of records; establishes retention periods based upon their administrative, legal & fiscal value & presents retention schedule to Records Management Section of Department of Administrative Services for approval; controls distribution of records). Responds to inquiries & requests for information either by telephone or mail; maintains communication with various departments &/or institutions &/or other governmental sectors (e.g., courts, law enforcement) for purpose of obtaining & distributing information & carrying out records maintenance responsibilities; advises department administrators & personnel concerning data collection & records maintenance. Performs related administrative & clerical duties (e.g., prepares reports & correspondence; maintains inventory of supplies; sorts & distributes mail; orders supplies; works on special projects as requested.

Job Duties
Independently manages system of data collection & records maintenance (i.e., hard copy & electronic records) for office, division, bureau or district, or manages system of data collection & records maintenance for bureau, section or board & acts as lead worker over clerical staff assigned (e.g., establishes procedures for maintenance & storage of records; maintains inventory of records; establishes retention periods based upon their administrative, legal & fiscal value & presents retention schedule to Records Management Section of Department of Administrative Services for approval; controls distribution of records). Responds to inquiries & requests for information either by telephone or mail; maintains communication with various departments &/or institutions &/or other governmental sectors (e.g., courts, law enforcement) for purpose of obtaining & distributing information & carrying out records maintenance responsibilities; advises department administrators & personnel concerning data collection & records maintenance. Performs related administrative & clerical duties (e.g., prepares reports & correspondence; maintains inventory of supplies; sorts & distributes mail; orders supplies; works on special projects as requested.

Minimum Qualifications
Formal education in English & arithmetic that includes reading, writing & speaking English & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in typing. -Or equivalent of Minimum Class Qualifications For Employment noted above.
Major Worker Characteristics
Knowledge of employee training & development*; records management; state laws & departmental rules governing handling of inmate records*; decimals, percentages & fractions; technical writing or business communication*. Skill in typing; operation of typewriter & video display equipment; fax machine & photocopier*. Ability to deal with a variety of variables in familiar context; gather, collate & classify data; handles sensitive inquiries from officials, inmates & general public. (*)Developed after employment.
Supplemental Information
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year.
NOT APPLICABLE TO CURRENT STATE EMPLOYEES.
POSTMARKED APPLICATIONS/RESUMES WILL NEED TO BE IN THE PERSONNEL OFFICE ON OR PRIOR TO THE CLOSING DATE OF THE POSTING.
The Department of Rehabilitation & Correction will adopt a tobacco free policy for the grounds of all institutions effective March 1, 2009.

Join The Team Today

• Extensive health benefits for all full- and part-time permanent employees
• Guaranteed 10 paid state holidays every year
• At least a 14 percent employer contribution to your OPERS pension plan
• Over 1600 job classifications allow ample opportunity for career advancement
• Employee Tuition Reimbursement programs
• Life insurance coverage for all permanent employees
• Up to $350 in annual wellness incentives for employees/spouses enrolled in healthcare

See more rewards at totalrewards.ohio.gov