Library Administrative Assistant, Middle School

Brentwood School; Northern, Los Angeles (KY, CA); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

403b retirement

Free meals

Free parking

Medical subsidy

Generous time off

Job summary

Brentwood School is seeking a Library Administrative Assistant for the Middle School. The role supports daily library operations, student supervision, and resource access for faculty and students in a vibrant K-12 independent school.

The position is 12-month and requires attention to detail, organizational skill, and the ability to balance administrative tasks with hands-on materials management. The candidate will manage circulation, shelving, inventory, and use library software for records.

Qualifications

• Experience with library management software or ability to quickly learn new systems.
• Strong attention to detail and meticulous record-keeping.
• Commitment to diversity, equity and inclusion in a school setting.
• Flexible, collaborative and highly organized with a strong work ethic.

Responsibilities

• Manage daily circulation of books and materials and shelve items by classification.
• Maintain circulation records and overdue/lost materials using library software.
• Process new books with labels, barcodes and covers; repair damaged items.
• Order and maintain library and office supplies; uphold policies.
• Assist students and faculty in locating resources and supervise middle school students.
• Supervise volunteers and support engaging library displays and programming.

Skills

Detail oriented

Library software

Problem solving

Diversity commitment

Organizational skills

Team collaboration

Tools

Library management software

Job description

Library Administrative Assistant, Middle School

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.

BRENTWOOD SCHOOL

Library Administrative Assistant, Middle School

Brentwood School, a vibrant and diverse K-12 independent school, is seeking a Middle School Library Administrative Assistant t begin as soon as possible. This is a 12-month position.

Summary of Position:

The Middle School Library Assistant supports the daily operations of the Middle School Library, fostering a welcoming, inclusive, and organized environment for students and faculty. This role requires an individual who is detail-oriented, enjoys working with middle school-aged students, and can balance administrative tasks, physical material management, and student supervision.

The principal responsibilities include, but are not limited to:

• Manage the daily circulation of books and other library materials. Shelve materials accurately according to the library's classification system and perform routine inventory checks to maintain collection integrity.
• Use library management software to maintain accurate circulation records, tracking overdue notices and lost or damaged materials.
• Process new books, adding labels, barcodes, and covers as needed
• Repair damaged library materials
• Order and maintain library and office supplies.
• Uphold library policies and procedures as related to circulation and use of space
• Assist students and faculty in locating and using library resources.
• Supervise and effectively redirect middle school students in the library to maintain a productive environment. Supervise parent and student volunteers.
• Support the construction and implementation of interactive, engaging library displays and assist with library programming.
• Troubleshoot minor technology issues.
• Maintain a clean and orderly work environment
• Communicate clearly and professionally with all members of the Brentwood School community
• Enjoy working with middle school students. Engage and support students of varied identities, lifestyles, and beliefs.
• Engage in professional and personal development with a consistent commitment to growth
• Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
• Perform additional duties as requested, participate in the overall life of the school, and take on other duties as assigned by the Librarian or Senior Administrative Team.

In addition, a candidate should possess the following qualities and attributes:

• Experience with library management software, or a demonstrated ability to quickly and accurately learn new technology systems
• Confidence as a problem solver
• Commitment to diversity, equity, and inclusion
• Flexibility and a strong work ethic
• Commitment to professional growth and to high professional standards
• Strong collaboration and cross-cultural competency skills
• Self-motivated, with strong organizational skills and attention to detail

Physical Requirements & Qualifications

• Detail-Oriented: Proven ability to maintain meticulous records and high organizational standards.
• Physical Stamina: Ability to frequently bend, stoop, reach, and lift up to 20 lbs. to handle, shelve, and move book boxes and library materials. Ability to stand or walk for extended periods

Hours

Monday - Friday 8:30 am - 5pm, excluding holidays. Hourly position

While being vaccinated for COVID-19 is not required, it is strongly recommended.

COMPENSATION:

Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $50,000 - $60,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of worked per school year. Salary ranges do not include benefits, i.e. 403b retirement matching, paid lunchtime, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.