Administrative Assistant to High School Principal

Brentwood School District; Brentwood (TN); On-site; USD 29,000 - 47,000; Full time

Benefits offered by this job

Comprehensive benefits

No-cost baseline health plans

Job summary

Brentwood School District is seeking an administrative support professional to manage the Principal's office and building functions. The role focuses on maintaining a positive learning environment, coordinating daily operations, and supporting district leadership.

The position requires an Associate degree (Bachelor's preferred) and prior office experience. The work schedule is full-time, 8 hours per day, Monday–Friday, with a salary range of $21.42–$33.86 per hour based on experience.

Qualifications

• Associates Degree required.
• Bachelor's Degree preferred.
• Experience working in an office environment required.

Responsibilities

• Attend to attendance duties and report staff attendance trends.
• Assist with building budgeting, purchases, and deposits per district procedures.
• Provide front-desk/visitor receptionist support and communicate with parents and staff.
• Maintain confidential student and staff records and support district evaluative processes.

Skills

communication skills

organizational skills

analytical thinking

teamwork

time management

Education

Associates degree required

Bachelors degree preferred

Tools

Google Suite

Excel/Sheets

Word/Docs

PowerPoint/Slides

Job description

JOB/POSITION SUMMARY

To ensure the smooth and efficient operation of the Principals administrative needs by managing the office and building functions, creating a positive and productive learning and working environment for all.

REPORTS TO

Building Principal

EDUCATION AND/OR EXPERIENCE

• Associates Degree Required
• Bachelors Degree Preferred
• Experience working in an office environment required

JOB CLASSIFICATION

Classified

SHIFT TYPE

Full Time

HOURS PER DAY

8 hours per day

SCHEDULE

Monday-Friday 7:30 am-4:00 pm

SALARY

$21.42-$33.86/hour, based on experience

BENEFITS ELIGIBILITY

Yes

• Brentwood School District offers its eligible employees a comprehensive benefits package that includes medical, dental, vision, basic life, accident, voluntary life, voluntary long term disability, Flexible Spending Accounts, Employee Assistance Program, and retirement plans.
• Base plans for employee medical, dental, vision, and life insurance are available at NO cost to the employee.
• Additionally, the children of nonresident teachers and eligible employees may enroll in the district without paying tuition when the resident district is not otherwise liable for tuition.

Essential Duties And Responsibilities

• Attendance Duties- Staff:
  • Inform administration of trending staff attendance concerns
  • Maintain the accurate reporting of staff absences in the Absence Management database and facilitate staff coverage for classrooms/supervision when there are unfilled vacancies
  • Obtain and report student attendance records from substitute teachers
  • Collect, review, and submit employee timekeeping reports/records to district payroll office in a timely manner
• Budgeting/Finance
  • Compile and complete the building budget in accordance with district procedures and at the direction of the building principal
  • Monitor budget balances to ensure appropriate and responsible spending
  • Recommend budget adjustments/transfers to the building principal during monthly budget meetings
  • Order, process, and receive all building purchases and supplies in accordance with district procedures
  • Process all Professional Development budgetary needs and registrations once approved in accordance with district procedures Oversee and maintain a system for collection of funds as needed (fundraisers, lunch accounts, etc.), and complete appropriate deposits in accordance with district procedures
• Customer Service Duties:
  • Contribute to a positive and welcoming school climate by providing personalized attention to visitors, staff, and students
  • Maintain confidentiality regarding staff/student information
  • Serve as back-up school receptionist
  • Serve as main point of contact for substitute teachers
  • Communicate effectively with parents, staff, students, and community members
  • Provide general support to students, staff, and visitors as needs arise
• General Responsibilities:
  • Develop schedules, schedule appointments, prepare materials, maintain files, and provide initial/follow-up communication as needed to support the principals evaluations, interviews, observations, parent meetings, and other administrative responsibilities
  • Maintain a strong record of attendance
  • Attend and participate in district professional development, building staff meetings, and/or other school events as necessary to complete the performance expectations
  • Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
  • Maintain accurate and confidential records of incoming, current, and previous students, including attendance and discipline records
  • Set up tours and shadows for families new to the district or considering a move, connecting them with counselors for additional questions
  • Coordinate with Central Office regarding residency waivers, affidavits, leases
  • Facilitate initial set up of digital accounts (Parent Portal, lunch accounts, etc.) and provide support for technical issues
  • Maintain accurate student records/percentages in student/staff information portal and make census data updates as needed
  • Serve as a main point of contact for VICC Transportation services regarding student needs
  • Complete other duties as assigned by the school and district leadership

Knowledge/Skills/Abilities Required

The requirements described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication Skills

• Ability to read, analyze, and interpret technical procedures, handbooks, policy books.
• Ability to write general correspondence using correct grammar
• Ability, both orally and in writing, to present information effectively and respond appropriately to questions and concerns from individuals, administrators, parents, and students

Mathematical Skills

• Ability to work with basic mathematical concepts
• Ability to maintain a balance budget, analyze various budget proposals, determine the funding allocations, defend various budgeting recommendations, and forecast financial needs of the building

Reasoning Ability

• Ability to define and solve problems, collect and analyze data, establish facts, and draw valid conclusions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and to understand abstract and concrete concepts
• Ability to use available information and prioritize multiple responsibilities and meet various deadlines.

Technical Skills

• Ability to utilize multiple computer programming systems (Google Suite, email, Canvas, Student/Staff Information Systems, Financial monitoring systems, etc.)
• Intermediate to advanced ability with Excel/Google Sheets, Microsoft Word/Docs, and Microsoft Powerpoint/Google Slides
• Use of basic office equipment - copier, fax, phone system, security system, intercoms

Other Skills And Abilities

• Ability to perform duties with awareness of district requirements
• Excellent organizational skills, initiative and strong task management skills are necessary

Physical Requirements

• The employee must speak, talk, see, hear, and sit for long periods of time on a regular basis
• The employee is occasionally required to climb, stoop, kneel, crouch, or crawl
• The employee must occasionally lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print
• The employee must frequently bend, reach above the head, as well as forward, and use fine motor skills.

Environmental Conditions

• The noise level will vary depending on the daily activity. The office setting is typically quiet, but with occasional presence in the cafeteria and/or school assemblies, the noise level is moderate to very loud
• The employee must have the ability to work in potentially high stress situations, with frequent engagement with various stakeholders
• The employee must be able to work on a computer the majority of of the work day

EOE. Brentwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. If you have special needs addressed by the Americans with Disabilities Act (ADA) or for assistance with any phase of the application process, please contact the Office of Human Resources at [phone] x. 6016 or RelayMO711 or 1-800-735-2966.