Library Admin & Volunteer Engagement Specialist

Paylocity; Bloomington (IN); On-site; USD 19,000 - 25,000; Part time

Job summary

MCPL seeks an Administrative Assistant to support the Library Administrative Office and Volunteer Engagement program. Responsibilities include front-desk assistance, event coordination, data entry for volunteer activities, and scheduling meeting spaces.

The role emphasizes customer service, confidentiality, and cross-unit support across Finance, HR, Marketing, and Operations. Part-time 25 hours/week, on-site in Bloomington, IN.

Qualifications

• High school degree required; associate or bachelor preferred.
• Strong computer skills; ability to adapt to various business software.

Responsibilities

• Support Library Administrative Office areas and Volunteer Engagement Coordinator.
• Greet visitors and staff; provide information and handle inquiries; answer telephones.
• Maintain the Library's volunteer management system data entry and records.
• Schedule meeting rooms and manage space reservations; provide tours and instructions to users.
• Assist with cash counts and reports for Finance unit; prepare and distribute agendas for Board meetings when needed.
• Assist with monthly/quarterly statistics and reports from Library databases; support print and digital communications.

Skills

Data entry

Customer service

Microsoft Office

Administrative support

Education

High school diploma

Associate or Bachelor degree preferred

Job description

MCPL seeks an Administrative Assistant to support the Library Administrative Office and Volunteer Engagement program. Responsibilities include front-desk assistance, event coordination, data entry for volunteer activities, and scheduling meeting spaces.

The role emphasizes customer service, confidentiality, and cross-unit support across Finance, HR, Marketing, and Operations. Part-time 25 hours/week, on-site in Bloomington, IN.