Administrative Assistant Part-Time- Preston Library

Virginia Military Institute; Lexington (VA); On-site; USD 19,000 - 25,000; Part time

Job summary

Virginia Military Institute's Preston Library seeks a friendly, service-oriented administrative assistant for a part-time, hourly role (~26 hrs/week). The successful candidate will work with the Library Director and staff to support daily operations and clear communication.

Duties include managing room reservations (25Live), processing facility work orders, travel and event forms, mail, and basic liaison with IT and campus services.

Qualifications

• High School Diploma required.
• MS Office proficiency and willingness to learn new systems.
• Self-motivated and proactive in a fast-changing environment.

Responsibilities

• Respond to and manage room reservation requests (25Live) and support events.
• Manage facilities maintenance work orders and housekeeping tasks.
• Provide administrative support and process forms for staff travel and events.
• Monitor library asset inventory and printers.
• Coordinate with IT and support library communications and calendaring.
• Sort daily internal and external mail and coordinate catering for events.
• Liaise with campus support services and provide ILL and circulation desk support.
• Other duties as assigned.

Skills

Friendly service orientation

Self-motivated

Willingness to learn

Customer service

Education

High School Diploma

Tools

MS Office

Job description

The library is looking for a friendly, service oriented, and enthusiastic administrative assistant. The library is a fast-changing, technology rich workplace. Being willing to learn and being a self-starter are critical for this position. This position will work closely with the Library Director and with the rest of the staff on multiple activities.

The administrative assistant is often the first point of public contact for Preston Library by telephone, email and/or in person. Special attention to these opportunities for friendly and clear communication is essential to the library’s mission and day-to-day operations.

The position reports to the Director of the library.

This is a part-time hourly position; ~26 hrs/week; schedule is flexible.

Job Duties:

• Respond to and manage room reservation system (25Live) requests for meeting rooms in Preston Library and support events set up
• Manage Physical Plant work orders for facilities maintenance, housekeeping
• Provide administrative support and process authorization forms for library staff members, travel, and/or special event planning
• Monitor library asset inventory
• Monitor library’s public printers and replenish paper supply
• Coordinate with IT, as needed
• Support library communications and calendaring
• Sorting daily delivery of internal and external mail items
• Ordering and coordinating catering requests for building events
• Liaison with campus support services
• Provide support for ILL, as needed
• Provide support for the circulation, desk as needed
• Other duties as assigned

Minimum Qualifications:

• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Self-motivated

Additional Considerations:

• Library experience

In a continuing effort to enrich its academic environment and provide equal educational and employment opportunities, VMI encourages women, minorities, disabled individuals and veterans to apply. AmeriCorps, Peace Corps and other national service alumni are also encouraged to apply.