Library Acquisitions & E-Resources Assistant

University of California; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Excellent benefits

Fitness centers on campus

Retirement contribution

Job summary

The University of San Diego is seeking an Acquisitions and Electronic Collections Management Assistant to manage library invoices, data, and electronic resources. You will coordinate with multiple departments to ensure timely payments and accurate records in the Alma Ex Libris ILS, supporting ongoing acquisitions and licensing processes.

The role requires a Bachelor’s degree or equivalent experience, strong Excel skills, and the ability to supervise work-study students.

Qualifications

• Bachelor’s degree required; substitution: a high school diploma plus two years of work experience may substitute for the degree requirement.
• Foundational Excel skills required.
• Adaptable and analytical approach to problem-solving required.

Responsibilities

• Process library invoices in the Alma Ex Libris ILS for timely export to the university accounting system.
• Perform monthly library acquisition expense reconciliation.
• Track and anticipate invoice renewal and subscription renewal schedules.
• Coordinate with campus departments to ensure payment for shared invoices.
• Maintain order and invoice records and update vendor records in records systems.
• Work with the Budget and Operations Manager and Accounts Payable on discrepancies.
• Provide updates on projected expenditures to library management.
• Supervise up to four work-study student assistants.
• Assist with activation of electronic resource orders and access.
• Stay up-to-date with university tax requirements.

Skills

Excel basics

Analytical thinking

Problem solving

Attention to detail

Education

Bachelor’s degree

Job description

The University of San Diego is seeking an Acquisitions and Electronic Collections Management Assistant to manage library invoices, data, and electronic resources. You will coordinate with multiple departments to ensure timely payments and accurate records in the Alma Ex Libris ILS, supporting ongoing acquisitions and licensing processes.

The role requires a Bachelor’s degree or equivalent experience, strong Excel skills, and the ability to supervise work-study students.