Librarian/Archivist Assistant 1

Human Resources Division - Office of Tennessee Secretary of State; Nashville (TN); On-site; USD 39,000 - 48,000; Full time

Job summary

Tennessee Department of State, Division of Tennessee State Library and Archives, in Nashville, seeks a Librarian/Archivist Assistant 1 to operate micrographics and imaging technologies, transferring historical and current records to microfilm and digital files.

The role involves handling rare or fragile originals, performing image capture, quality checks, and maintaining project logs, while performing general clerical duties as needed.

Qualifications

• High school diploma or equivalent required.
• Demonstrated experience working with computers.
• Experience with digital cameras, image processing software, and/or scanners preferred.

Responsibilities

• Operates imaging equipment including microfilm cameras and scanners.
• Handles delicate originals to prevent damage during imaging.
• Performs image capture and quality control on digital files.
• Prepares daily work reports and logs of projects.
• Performs general record keeping and clerical duties.
• Performs other related duties as assigned.

Skills

Interpersonal skills

Attention to detail

Troubleshooting

Self-motivation

Time management

Education

High school diploma or equivalent

Tools

Imaging equipment

Digital cameras

Scanners

Image processing software

Job description

Librarian/Archivist Assistant 1

Tennessee Department of State
Division of Tennessee State Library and Archives

Supervisor: Micrographics Manager

Summary

Operates micrographics and other document imaging technologies to transfer historical and current records to microfilm and/or digital files.

Duties/Responsibilities

• Operates imaging equipment, including rotary and planetary microfilm cameras, digital (DLSR) cameras, microfilm scanners, and digital archive writer.
• Operates related micrographics equipment, such as light meters, mechanical book cradles, and other items.
• Performs image capture from a range of archival and library materials to very exacting standards, consistently and productively.
• Handles rare or fragile originals skillfully to prevent damage during the image process.
• Performs various quality control checks and monitors the quality of images produced; makes adjustments as necessary to focus, value, lighting, and orientation of digital files.
• Prepares daily work reports and accurate and timely records and logs of projects.
• Performs general record keeping and clerical duties.
• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience

• Education equivalent to graduation from a standard high school
• Demonstrated experience working with computers.
• Experience using digital cameras, image processing software, and/or scanners preferred

Knowledge and Abilities

• Possesses good interpersonal skills to communicate effectively with staff, both verbally and in writing.
• Understanding of image capture production methods and equipment and ability to use this information to troubleshoot systems.
• Ability to analyze and synthesize data with a strong attention to detail.
• Ability to be self-motivated, work independently or as part of a team, set and meet deadlines, and demonstrate problem solving skills.
• Ability to organize materials in a logical filing sequence.
• Ability to keep records, track production, and draft basic statistical reports.
• Ability to perform repetitive tasks.

Physical Requirements

• Physical requirements for this position to include good vision, dexterity and the ability to lift equipment, boxes, records, etc., weighing up to 50 pounds.

Health, Safety and Collections Security

• Assists the organization in creating a safe and healthy working environment by working safely with the equipment provided
• Follows instructions given for health and safety purposes and immediately reports any unsafe working practices or hazardous working conditions
• Takes whatever measures are necessary to protect the collections from loss, mutilation or theft

Salary: $43,700 annually, plus the State of Tennessee benefits package.