Administrative Specialist, Preservation & Digital Services

Tennessee Secretary of State; Nashville (TN); On-site; USD 37,000 - 49,000; Full time

Job summary

The Tennessee Department of State, Preservation and Digital Services, seeks an Administrative Specialist to support the director and staff and to sustain ongoing operations. The role involves clerical duties, purchasing paperwork, invoice processing, and monthly financial reporting to help balance the department's budget.

The position requires strong computer skills (Word, Excel, Access, Adobe Acrobat), attention to detail, and the ability to work with minimal supervision while coordinating

Qualifications

• Bachelor's degree from an accredited college or university.
• Three years of office/clerical work with at least one year of bookkeeping/statistical experience.
• Preference given to experience in libraries.
• Proficiency with Word, Excel, Access and Adobe Acrobat.

Responsibilities

• Provides clerical support for the Preservation and Digital Services section.
• Completes paperwork for purchases, bidding, orders and receiving.
• Initiates payment and verification of invoices.
• Generates and reconciles monthly revenue and expense reports and assists with budgeting.
• Verifies staff paperwork is completed and filed on time.
• Assists staff with travel arrangements and maintains inventory.
• Collects data for reports and inputs into spreadsheets.
• Supports reporting to Administrative Leadership and aids with special projects.
• Answers and routes incoming calls and collaborates on assignments.

Skills

Word

Access

Excel

Adobe Acrobat

Data entry

Education

Bachelor's degree

Job description

The Tennessee Department of State, Preservation and Digital Services, seeks an Administrative Specialist to support the director and staff and to sustain ongoing operations. The role involves clerical duties, purchasing paperwork, invoice processing, and monthly financial reporting to help balance the department's budget.

The position requires strong computer skills (Word, Excel, Access, Adobe Acrobat), attention to detail, and the ability to work with minimal supervision while coordinating