Legislative Assistant

macombgov; United States; On-site; USD 55,000 - 71,000; Full time

Job summary

Macomb County is seeking a Legislative Assistant to support the Board of Commissioners. The role involves scheduling meetings, coordinating agenda items, and maintaining accurate public records of proceedings.

The position requires an associate degree (or 60 credits) and at least two years of government or legislative administrative experience, with a preferred bachelor's degree and valid Michigan driver's license. This is a full-time on-site role with flexible scheduling for legislative events.

Qualifications

• Associate's degree or at least 60 completed credit hours from an accredited college or university in Political Science, Business Administration, Public Administration, Paralegal or related field.
• Two years of experience providing administrative support in government, legislative, or legal setting.

Responsibilities

• Schedules meetings of the Board of Commissioners and committees.
• Oversees submissions in the automated Agenda Management System (AMS) and routes agenda item requests and documents.
• Creates meeting notices, agendas, proceedings minutes and related materials.
• Coordinates with County departments to verify information for agenda items.
• Attends meetings and records discussions and actions for permanent public records.

Skills

Interpersonal skills

Customer service

Multitasking

Education

Associate's degree / 60 credits

Bachelor's degree

Tools

Microsoft Office

Google Apps

Civic Plus

Job description

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE

Legislative Assistant

SALARY

$55,007.80 - $71,147.99

DEPARTMENT

Board of Commissioners

OPENING DATE

09/10/2026

CLOSING DATE

09/24/2026 12:00 a.m.

FLSA STATUS

Non-exempt - overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP

Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME

Full-time (37.5 hours per week) position. The start time for this position is currently 8:30 a.m. Flexible schedule as needed to provide support for legislative functions, such as Full Board, Commission, and work groups meetings and office events is required.

GENERAL SUMMARY

Under direction, provides assistance with the workflows involved in the legislative process, including scheduling meetings for the Board of Commissioners and committees, agenda planning, pre-meeting item submission and document creation. Responsible for the coordination of live and post-meeting duties ensuring that accurate accounts of meetings are maintained for historical record and public availability.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Supports legislative operations through administrative duties.
• Schedules meetings of the Board of Commissioners and its committees.
• Oversees the workflows of the submissions in the automated Agenda Management System (AMS) and routes agenda item requests, contracts, reports and other documents through the appropriate channels.
• Utilizes AMS to create meeting and public hearing notices, preliminary and final agendas, proceedings minutes and other committee meeting outcomes.
• Works with County departments to verify accuracy and completeness of and to obtain required information for agenda item requests.
• Provides meeting guidance, as it relates to agendas and minutes, for boards, commissions, and committees appointed by the Board of Commissioners.
• Posts all notices, agendas, and minutes in the appropriate timelines and as required by law.
• Attends Full Board and committee meetings, work groups, hearings and other gatherings and records pertinent details of discussion and Board action so that highly accurate accounts of proceedings are maintained for permanent record.
• Publishes Public Notices, Resolutions and Ordinances and other notices as required by law, obtains signatures for formalization and delivers finalized materials to appropriate departments and individuals.
• Adjusts schedule as needed to provide support for legislative functions, such as Full Board, Commission, and work groups meetings and office events.
• Operates an automobile while performing assigned job duties.
• Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• Associate's degree or (at least sixty (60) completed credit hours) from an accredited college or university in Political Science, Business Administration, Public Administration, Paralegal or a related field
• Two (2) years of experience providing administrative support in a government, legislative, or legal setting

Preferred Education and Experience

• Bachelor's degree from an accredited college or university in Political Science, Business Administration, Public Administration, Law or a related field

Required Licenses or Certifications

• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of

• General rules of order for meetings and some familiarity of statute requirements relative to procedures for public meetings (the Open Meetings Act) and familiarity with general rules of order for meetings (Roberts Rules of Order)
• Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies
• Departmental policies, procedures, and practices
• Modern office procedures and methods

Skill in

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature

Ability to

• Use Microsoft Office Suite products, Google Apps, Civic Plus products and other common programs
• Exercises judgement and independent thought
• Establish and adapt work procedures
• Manage priorities and work under deadlines
• Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
• Conduct oneself with tact and courtesy
• Work in an environment which embraces the county's Dignity Campaign
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