Office Assistant Part Time

macombgov; United States; On-site; USD 19,000 - 33,000; Part time

Job summary

Macomb County Health Department's Immunization program in Warren is seeking an Office Assistant Part Time to perform routine clerical duties and support departmental operations.

The role requires a high school diploma or GED, a Michigan driver's license, and strong data entry, customer service, and organization skills. Duties include handling calls, processing documents, and maintaining files.

Qualifications

• High School diploma or GED required.
• Valid Michigan driver's license and insured vehicle for travel.
• Prior clerical work experience preferred.
• Proficient with standard office equipment and software.
• Able to maintain confidentiality and perform data entry accurately.

Responsibilities

• Performs routine to moderately difficult clerical duties per policies.
• Records and posts information in journals and departmental files.
• Prepares forms, vouchers and correspondence per procedures.
• Handles payments, documents and reports; compiles information.
• Answers calls and emails; provides customer service within skill level.
• Operates standard office equipment and maintains files.

Skills

Interpersonal skills

Customer service

Data entry

Organization

Time management

Office software

Multitasking

Phone etiquette

Education

High School diploma or GED

Tools

MS Office

Database applications

Job description

CLASSIFICATION TITLE: Office Assistant Part Time

SALARY: $19.27 - $24.92

DEPARTMENT: Health Department

Opening Date: 09/09/2026

Closing Date: 09/23/2026 12:00 a.m.

This position is located in the Immunization program of the Health Department located in Warren

FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY:

Performs routine to moderately difficult clerical duties according to established policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs clerical duties according to established policies and procedures.
• Records or posts information in journals, files and/or other departmental records.
• Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
• Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
• Performs calculations and compiles information for and prepares various documents and reports.
• Opens, sorts, tallies and records payments and other documents received.
• Enters information on records and forms.
• Compiles and maintains departmental files.
• Distributes notices, forms and other documents.
• Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
• Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience

High School diploma or GED equivalent

Required Licenses or Certifications

Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Education and Experience

Previous clerical work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to:

• Work in an environment which embraces the county's Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Provide excellent customer service to both internal and external customers with tact and courtesy
• Meet schedules and deadlines of the work
• Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance

WORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Work Environment

• Office or similar indoor environment: F/C
• Outdoor environment: N/S
• Street environment (near moving traffic): N/S
• Construction site: N/S
• Confined space: N/S

Exposures

• Individuals who are hostile or irate: O
• Individuals with known violent backgrounds: N/S
• Extreme cold (below 32 degrees): N/S
• Extreme heat (above 100 degrees): N/S
• Communicable diseases: N/S
• Moving mechanical parts: N/S
• Fumes or airborne particles: N/S
• Toxic or caustic chemicals, substances, or waste: N/S
• Loud noises (85+ decibels): N/S
• Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Demand :

• Balancing on even or uneven surfaces/ground: N/S