Legislative Aide (Republican Caucus)

State of Ohio; Columbus (OH); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement benefits

Public sector stability

Job summary

The State of Ohio is seeking a capable office support professional to assist a representative in Columbus. The role involves scheduling, mail handling, file maintenance, and addressing constituent inquiries.

It supports drafting legislation and tracking progress of bills with the LSC and staff. Key duties include managing district office operations, coordinating meetings, staff support for committees, and travel arrangements for the member.

Qualifications

• Bachelor’s degree or two years of relevant legislative experience.
• Experience with Microsoft Office.
• Understands legislative process and terminology.
• Communicates effectively both orally and in writing.

Responsibilities

• Manages the daily operations of the district office at the Riffe Center.
• Answers and screens telephone calls to the district office at the Riffe Center.
• Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse.
• Prepares documents and copies materials for member and constituents for legislative meetings.
• Organizes and plans meetings and attends with member when needed.
• Greets visitors in the Riffe lobby on behalf of the member and escorts them to the member's office.
• Opens, sorts and responds to district mail; coordinates outgoing mailings.
• Drafts writing assignments on behalf of the representative (letters, speeches, press releases).
• Organizes and maintains files, both electronic and paper, per the record retention schedule.
• Takes notes of meetings, prepares minutes and writes reports.
• Handles constituent information requests and tracks them in the CMS database.
• Schedules member and makes travel arrangements.
• Processes commendations in coordination with LSC and mails them from the Office.
• Assists with legislative research and tracks legislation of interest to the member.
• Serves as a contact between the member and caucus policy staff.
• Assists with constituent outreach to the member’s district, including travel.
• Completes other duties as assigned.

Skills

Professional demeanor

Multitask

Oral and written communication

Teamwork

Interacts with public

Travel

Education

Bachelor’s degree or two years of relevant legislative experience

Tools

Microsoft Office

Job description

Summary of Position

Provides office support for a representative. Provides scheduling, mail and telephone handling and file maintenance services and handles constituent inquiries. May draft legislation. Tracks progress of legislation for representative.

Essential Functions Include

• Manages the daily operations of the district office at the Riffe Center
• Answers and screens telephone calls to the district office at the Riffe Center
• Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse
• Prepares documents and copies materials for member and constituents for legislative meetings
• Organizes and plans meetings and attends with member when needed
• Greets visitors in the Riffe lobby on behalf of the member and escorts them to the members office
• Opens, sorts and responds to district mail delivered to the House and coordinates outgoing mailings
• Drafts various writing assignments on behalf of the representative (e.g., letters, speeches, press releases, general correspondence)
• Organizes and maintains files, both electronic and paper, per the record retention schedule
• Takes notes of meetings, prepares minutes and writes reports
• Handles constituent information requests and constituent problems with state and local officials and employees and tracks them in the CMS database
• Schedules member and makes travel arrangements
• Processes commendations in coordination with LSC, retrieves them from the Clerk’s Office at the Statehouse and mails them through the House mailroom at the Riffe Center
• Assists with legislative research, coordinates the drafting of bills with LSC and tracks legislation sponsored by or of interest to the member
• Serves as a contact between his/her assigned member and caucus policy and communication staff
• Assists with constituent outreach to the member’s district, including traveling to the member’s district
• Completes other duties as assigned

The Ohio House of Representatives is an equal opportunity employer.

Knowledge Skills And Abilities

• Interacts professionally with members, peers, constituents and the general public
• Maintains a professional demeanor in any and all circumstances
• Understands legislative process and terminology
• Tactfully handles sensitive issues and maintain confidentially
• Understands state government
• Communicates effectively both orally and in writing
• Multitasks and prioritize work to meet deadlines
• Understands supervisory/management concepts and principles
• Travels
• Experience with Microsoft Office

Preferred Qualifications

• Bachelor’s degree or two years of relevant legislative experience

Benefits

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan

Dental, Vision and Basic Life Insurance

• Dental, vision and basic life insurance premiums are free

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of his/her salary towards his/her retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Work Location

Riffe Tower

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

51K

Schedule

Full-time

Classified Indicator

Unclassified

Union

Exempt from Union

Primary Job Skill

Professional

Technical Skills

Administrative support/services

Professional Skills

Teamwork

Agency Overview

The Ohio House of Representatives is the lower chamber of the General Assembly. Alongside the Ohio Senate, it forms the legislative branch of the Ohio state government and works alongside the Governor of Ohio to create laws and establish a state budget. Legislative authority and responsibilities of the Ohio House of Representatives include passing bills on public policy matters, setting levels for state spending, raising and lowering taxes, and voting to uphold or override gubernatorial vetoes.