Legislative Aide (Republican Caucus)

State of Ohio; Kentucky; On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

OPERS retirement plan

Downtown parking

Deferred compensation

Job summary

State of Ohio is seeking an Office Support Specialist to assist a representative with scheduling, mail handling, and file maintenance. The role involves greeting constituents, coordinating travel, drafting letters and speeches, and supporting legislative research at the Riffe Center and Statehouse.

The position requires professional interaction, knowledge of legislative processes, and strong Microsoft Office skills. Travel may be required; travel coordination duties are part of daily tasks.

Qualifications

• Interacts professionally with members, peers, constituents and the public.
• Understands legislative process and terminology.
• Tactfully handles sensitive issues and maintains confidentiality.
• Communicates effectively both orally and in writing.

Responsibilities

• Manages the daily operations of the district office at the Riffe Center.
• Answers and screens telephone calls to the district office at the Riffe Center.
• Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse.
• Prepares documents and copies materials for member and constituents for legislative meetings.
• Organizes and plans meetings and attends with member when needed.
• Greets visitors in the Riffe lobby on behalf of the member and escorts them to the member's office.
• Opens, sorts and responds to district mail delivered to the House and coordinates outgoing mailings.

Skills

Microsoft Office

Communication skills

Multitasking

Travel

Legislative process understanding

Education

Bachelor's degree or two years of relevant legislative experience

Job description

Summary of Position

Provides office support for a representative. Provides scheduling, mail and telephone handling and file maintenance services and handles constituent inquiries. May draft legislation. Tracks progress of legislation for representative.

Essential Functions

1. Manages the daily operations of the district office at the Riffe Center
2. Answers and screens telephone calls to the district office at the Riffe Center
3. Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse
4. Prepares documents and copies materials for member and constituents for legislative meetings
5. Organizes and plans meetings and attends with member when needed
6. Greets visitors in the Riffe lobby on behalf of the member and escorts them to the members office
7. Opens, sorts and responds to district mail delivered to the House and coordinates outgoing mailings
8. Drafts various writing assignments on behalf of the representative (e.g., letters, speeches, press releases, general correspondence)
9. Organizes and maintains files, both electronic and paper, per the record retention schedule
10. Takes notes of meetings, prepares minutes and writes reports
11. Handles constituent information requests and constituent problems with state and local officials and employees and tracks them in the CMS database
12. Schedules member and makes travel arrangements
13. Processes commendations in coordination with LSC, retrieves them from the Clerk's Office at the Statehouse and mails them through the House mailroom at the Riffe Center
14. Assists with legislative research, coordinates the drafting of bills with LSC and tracks legislation sponsored by or of interest to the member
15. Serves as a contact between his/her assigned member and caucus policy and communication staff
16. Assists with constituent outreach to the member's district, including traveling to the member's district
17. Completes other duties as assigned

Knowledge Skills and Abilities

• Interacts professionally with members, peers, constituents and the general public
• Maintains a professional demeanor in any and all circumstances
• Understands legislative process and terminology
• Tactfully handles sensitive issues and maintain confidentially
• Understands state government
• Communicates effectively both orally and in writing
• Multitasks and prioritize work to meet deadlines
• Understands supervisory/management concepts and principles
• Travels
• Experience with Microsoft Office

Preferred Qualifications

• Bachelor's degree or two years of relevant legislative experience

Benefits

• Medical Coverage
• Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan
• Dental, Vision and Basic Life Insurance
• Dental, vision and basic life insurance premiums are free
• Time Away From Work and Work/Life Balance
• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave
• Ohio Public Employees Retirement System
• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of his/her salary towards his/her retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
• Downtown Parking
• Childbirth/Adoption leave
• Deferred Compensation
• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

The Ohio House of Representatives is an equal opportunity employer.