Legal Workflow Coordinator - 3rd Shift (Hybrid)*$2000.00 Sign On Bonus*

RR Donnelley; Phoenix (AZ); On-site; USD 39,000 - 43,000; Full time

Job summary

RR Donnelley in Phoenix, AZ seeks a detail-oriented administrative professional to support legal document workflows. The role emphasizes high-speed typing, advanced MS Office, and accurate formatting, proofreading, and editing of materials.

Responsibilities include coordinating workloads, gathering details from requesters, and ensuring timely delivery of projects. Training runs 6 weeks on a 9:00–17:00 schedule; after a 90-day probation, hybrid work is available (3 days onsite, 3 days remote).

Qualifications

• High school diploma or equivalent; Bachelor’s degree or 2+ years legal experience preferred.
• Advanced knowledge of Microsoft Office Suite including Excel, PowerPoint, Word, Outlook.
• Experience with legal terminology and document processing in a team environment.

Responsibilities

• Serve as the primary point of contact for department requests related to word processing tasks.
• Format, proofread, edit, style, print, and convert documents (PDF or image).
• Coordinate, assign, and track workload; gather information to clarify assignments.
• Assist with proofreading and quality control during heavy volume periods.
• Deliver projects within negotiated timeframes and support special projects as needed.
• Maintain knowledge of firm-supported software packages and tools.

Skills

Typing 60 wpm

MS Office Suite

Verbal and written communication

Legal terminology knowledge

Overtime flexibility

Education

High school diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Visio

Nuance

Citrix Workspace

Adobe Acrobat

iManage Desksite/Filesite

Omnipage

Dreamweaver

Job description

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Must be able to commute to Phoenix, AZ

Must have strong clerical administrative experience formatting in MS Word

Schedule:Sunday - Thursday, 11:00PM - 7:30AM

Pay: $26.31 plus $3.00 shift differential

Training: Monday - Friday, 9AM - 5PM (6 weeks)

Hybrid after completing the 90-day probation (3 days onsite 3 days remote)

Responsibilities:

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)


• Coordinate, assign, distribute, prioritize, track and expedite workload to the department


• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments


• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion


• Direct requests to proper resources and coordinate with local and off-site office services


• Assist with proofreading tasks and quality control analysis during heavy volume periods


• Deliver projects within a reasonable, negotiated timeframe


• Perform other related duties and assist with special projects as assigned


• Maintain thorough knowledge of all firm-supported software packages


• Other duties as assigned

Qualifications

• Ability to work in a fast-paced environment and meet pressing deadlines


• Ability to produce quality work product


• Minimum typing speed of 60 wpm with 95% accuracy


• Excellent verbal and written communication skills


• Flexibility to work overtime as required


• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred


• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook


• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace


• Prior document processing experience in a team environment


• Knowledge of legal terminology preferred but not required


• Transcription experience a plus

Additional Information

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.