Legal Workflow Coordinator - 3rd Shift (Hybrid)***$2000.00 Sign On Bonus***

RRD; Phoenix (AZ); Hybrid; USD 30,000 - 43,000; Full time

Job summary

RRD is seeking a detail-oriented administrative professional to join our Phoenix-area team. The role emphasizes word processing, document formatting, proofreading, and meticulous adherence to style across client documents and internal reports.

Responsibilities include coordinating workload, gathering requirements, and ensuring timely delivery of projects. Candidates should excel in MS Office, maintain strong communication, and be prepared for a hybrid schedule after a 90-day probation period.

Qualifications

• High school diploma or equivalent required; legal experience preferred.
• Fast-paced environment ability to meet deadlines with quality work.
• Advanced MS Office skills including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Serve as the primary contact for word processing projects: formatting, proofreading, editing, styling, printing, and saving as PDF or image.
• Coordinate, assign, distribute, track, and expedite department workload.
• Gather detailed information from requesters to understand assignments.
• Analyze requests to determine execution approach and allocate resources.
• Interface with local and off-site offices to direct requests and ensure timely delivery.
• Assist with proofreading and quality control during high volume periods.
• Deliver projects within negotiated timeframes and support special tasks as assigned.
• Maintain knowledge of all firm-supported software packages.

Skills

Typing 60 wpm

MS Word formatting

Clerical experience

Verbal & written communication

Overtime flexibility

Education

High school diploma

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Visio / other legal software familiarity

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Must be able to commute to Phoenix, AZ

Must have strong clerical administrative experience formatting in MS Word

Schedule: Sunday - Thursday, 11:00PM - 7:30AM

Pay: $26.31 plus $3.00 shift differential

Training: Monday - Friday, 9AM - 5PM (6 weeks)

Hybrid after completing the 90-day probation (3 days onsite 2 days remote)

Responsibilities

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department
• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
• Direct requests to proper resources and coordinate with local and off-site office services
• Assist with proofreading tasks and quality control analysis during heavy volume periods
• Deliver projects within a reasonable, negotiated timeframe
• Perform other related duties and assist with special projects as assigned
• Maintain thorough knowledge of all firm-supported software packages
• Other duties as assigned

Qualifications

• Ability to work in a fast-paced environment and meet pressing deadlines
• Ability to produce quality work product
• Minimum typing speed of 60 wpm with 95% accuracy
• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred
• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
• Prior document processing experience in a team environment
• Knowledge of legal terminology preferred but not required
• Transcription experience a plus

Additional Information

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.