Legal Workflow Coordinator - 1st Shift (Hybrid)

RR Donnelley; Phoenix (AZ); Hybrid; USD 43,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley seeks a Legal Workflow Coordinator for 1st shift in a hybrid role. You will handle formatting, proofreading, editing, and conversion of legal documents, while coordinating workload and interfacing with requesters to gather detailed requirements.

Responsibilities include prioritizing tasks, ensuring quality, and delivering projects on time. Strong MS Office and legal terminology knowledge are expected, with overtime as needed.

Qualifications

• Fast-paced, deadline-driven environment required.
• Minimum 60 wpm typing with 95% accuracy.
• Strong verbal and written communication skills.
• Overtime flexibility as workload demands.
• High school diploma or equivalent; Bachelor's degree preferred.
• Prior legal document processing experience helpful.

Responsibilities

• Format, proofread, edit, and style documents; print and save as images (PDF).
• Coordinate, assign, prioritize, and track workload in the department.
• Interface with requesters to collect detailed info for assignments.
• Analyze requests to determine task execution and allocate resources.
• Direct requests to appropriate resources and coordinate with offices.
• Assist with proofreading and quality checks during peak volumes.
• Deliver projects within negotiated timeframes and standards.
• Maintain knowledge of firm-supported software packages.
• Support additional duties and special projects as needed.

Skills

Fast-paced environment

Quality work

Typing speed 60 wpm

Verbal and written communication

Overtime flexibility

Legal terminology familiarity

Team-oriented document processing

Education

High school diploma or equivalent

Bachelor's degree

Tools

Visio

Phillips Speech Exec

Bighand Digital Dictation

Best Authority

DocXtools

Omnipage

Forte

MacPac

Numbering Assistant

Forms Assistant

Nuance

Workshare Compare

iManage Desksite/Filesite

Adobe Acrobat

Dreamweaver

E-Transcript Bundle Viewer

Citrix Workspace

Job description

Legal Workflow Coordinator - 1st Shift (Hybrid)

• Full-time
• Compensation: USD 42700 - USD 59700 - yearly

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

1st Shift Monday-Friday 7:00AM-3:30PM

Responsibilities

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department
• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
• Direct requests to proper resources and coordinate with local and off-site office services
• Assist with proofreading tasks and quality control analysis during heavy volume periods
• Deliver projects within a reasonable, negotiated timeframe
• Perform other related duties and assist with special projects as assigned
• Maintain thorough knowledge of all firm-supported software packages
• Other duties as assigned

Qualifications

• Ability to work in a fast-paced environment and meet pressing deadlines
• Ability to produce quality work product
• Minimum typing speed of 60 wpm with 95% accuracy
• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred
• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
• Prior document processing experience in a team environment
• Knowledge of legal terminology preferred but not required

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

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