Legal Document Specialist - 1st Shift (Hybrid)

RR Donnelley; Phoenix (AZ); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley is seeking a Legal Document Specialist for 1st shift in a hybrid role in the Phoenix area. Responsible for creating and formatting legal documents with MS Office and specialized software, while handling sensitive materials and meeting deadlines.

Responsibilities include transcription, table creation, TOA/TOC work, and providing help desk support. A high school diploma and legal word processing experience are preferred; strong typing and accuracy are required.

Qualifications

• High school diploma or equivalent required; 3+ years in legal word processing or document production preferred.
• Advanced MS Office proficiency (Word/Outlook/Excel/PowerPoint) required.
• Experience with TOAs/TOCs, cross-references and document formatting is a plus.

Responsibilities

• Create, edit and format legal documents to firm specifications using various software applications.
• Convert, clean and format documents to/from different file formats.
• Create charts, graphs, tables and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Perform data entry and transcribe dictation files.
• Restore/recover corrupted documents as needed.
• Provide help desk support for application queries.
• Complete all assigned jobs by the deadline accurately.
• Handle sensitive and confidential documents.
• Follow established policies and procedures.
• Perform additional duties as assigned.

Skills

Communication

Overtime flexibility

Legal document markup

Deadline prioritization

Professional conduct

Typing 60 wpm

Education

High school diploma or equivalent

Bachelor’s degree in legal word processing or related field (preferred)

Tools

MS Office (Word, Outlook, Excel, PowerPoint)

Legal software tools

Job description

Legal Document Specialist - 1st Shift (Hybrid)

• Full-time
• Department: Legal & Document Processing
• Shift: 1st Shift
• Compensation: USD 23.08 - USD 23.08 - hourly

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

1st Shift Sunday-Thursday 7:00AM-3:30PM

Responsibilities:

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Skills:

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Knowledge of legal terminology and legal citations preferred

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow stepprogressions to a target rate or set increments over time. Depending on the role, in addition to the hourlyrate of pay, the total compensation package may also include overtime, shiftdifferential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and othervoluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistanceand employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

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