Legal Virtual Staff

Outsource Access; United States; Remote; USD 40,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Virtual credit card

Paid leaves

Job summary

Outsource Access is seeking a detail-oriented Virtual Paralegal Assistant to support a real estate law firm from a home office. The role focuses on transaction coordination, document-heavy closings, and collaboration with attorneys and title lenders.

Responsibilities include preparing closing documents, managing communications via Gmail, using Qualia or similar tools, maintaining templates and records, and ensuring timely delivery of packages while identifying process improvements.

Qualifications

• 1–2 years paralegal or real estate closing experience.
• Proficient with Qualia or similar legal TM tools.
• Strong organization, multitasking, and communication skills.

Responsibilities

• Prepare and organize real estate closing documents.
• Coordinate transactions using Qualia or similar software.
• Manage inbox and client communications via Gmail.
• Maintain templates, internal records, and client folders.
• Coordinate closing schedules with title companies, lenders, and clients.
• Provide status updates to the managing attorney and paralegal.
• Support documentation of processes to improve workflow.
• Light scheduling and document management.
• Conduct basic legal or property research.
• Prepare closing packages and ensure timely delivery.
• Identify process improvements to boost efficiency.

Skills

Paralegal experience

Real estate closing experience

Organization

Communication skills

Gmail/Google Workspace proficiency

Independent work in virtual setting

Education

Legal or real estate background preferred

Tools

Qualia

Gmail

Google Workspace

Microsoft Office

Job description

This is a remote position. This is a remote position. We’re looking for a detail-oriented, tech-savvy Virtual Paralegal Assistant to support a high-performing real estate law firm with their transaction and document-heavy workload. If you're experienced with real estate closings, legal documentation, and coordinating multiple moving pieces, this role offers an opportunity to be an integral part of a collaborative legal team—all from the comfort of your home office. This role primarily supports legal operations, but may occasionally assist with general administrative duties as needed to streamline workflows and maintain productivity across the team.

Key Responsibilities

Core Functions – Legal & Administrative Support

• Prepare and organize real estate closing documents in alignment with legal standards.
• Support transaction coordination using Qualia or similar software.
• Professionally manage inbox and respond to client and partner communications via Gmail.
• Maintain and update legal templates, internal records, and client folders.
• Coordinate closing schedules with title companies, lenders, and clients.
• Provide regular status updates to the managing attorney and paralegal.
• Support internal documentation of processes to improve workflow consistency.
• Perform light administrative duties as needed, including scheduling and document management. Ad Hoc Support
• Conduct basic legal or property-related research when necessary.
• Assist in preparing closing packages and ensuring timely delivery.
• Support operational efficiency by identifying process improvements. RequirementsQualifications:
• 1–2 years of paralegal or real estate closing experience.
• Experience with Qualia or comparable legal transaction management tools.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Familiarity with Gmail and Microsoft Office or Google Workspace.
• Ability to work independently and efficiently in a virtual environment.
• Legal or real estate background preferred. Preferred Tools & Platforms: Qualia, Gmail, Google Workspace, Microsoft Office, and other legal/real estate software as applicable. BenefitsEmployee Benefits
• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government

Benefits

Full support for required government benefits. Supplemental Pay Types

• 13th Month

Salary

A festive bonus to celebrate the year’s hard work.

• Overtime

Pay

Compensation for your extra effort and time.

• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements.