Remote Real Estate Paralegal Assistant — Closings & Docs

Outsource Access; United States; Remote; USD 40,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Virtual credit card

Paid leaves

Job summary

Outsource Access is seeking a detail-oriented Virtual Paralegal Assistant to support a real estate law firm from a home office. The role focuses on transaction coordination, document-heavy closings, and collaboration with attorneys and title lenders.

Responsibilities include preparing closing documents, managing communications via Gmail, using Qualia or similar tools, maintaining templates and records, and ensuring timely delivery of packages while identifying process improvements.

Qualifications

• 1–2 years paralegal or real estate closing experience.
• Proficient with Qualia or similar legal TM tools.
• Strong organization, multitasking, and communication skills.

Responsibilities

• Prepare and organize real estate closing documents.
• Coordinate transactions using Qualia or similar software.
• Manage inbox and client communications via Gmail.
• Maintain templates, internal records, and client folders.
• Coordinate closing schedules with title companies, lenders, and clients.
• Provide status updates to the managing attorney and paralegal.
• Support documentation of processes to improve workflow.
• Light scheduling and document management.
• Conduct basic legal or property research.
• Prepare closing packages and ensure timely delivery.
• Identify process improvements to boost efficiency.

Skills

Paralegal experience

Real estate closing experience

Organization

Communication skills

Gmail/Google Workspace proficiency

Independent work in virtual setting

Education

Legal or real estate background preferred

Tools

Qualia

Gmail

Google Workspace

Microsoft Office

Job description

Outsource Access is seeking a detail-oriented Virtual Paralegal Assistant to support a real estate law firm from a home office. The role focuses on transaction coordination, document-heavy closings, and collaboration with attorneys and title lenders.

Responsibilities include preparing closing documents, managing communications via Gmail, using Qualia or similar tools, maintaining templates and records, and ensuring timely delivery of packages while identifying process improvements.