Legal Technology and Contract Management Systems Manager

Justia, Inc.; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Job summary

IEEE in New York City seeks a seasoned Legal Technology & Contract Management Systems Manager to own the CMS and lead administration across multiple platforms. You will drive day-to-day operations, implement enhancements, and serve as the primary liaison between the L&C team and staff, volunteers, and vendors in a hybrid New York-based role.

The role requires strong technical, organizational, and communication skills, with experience managing high volumes of requests and coordinating with IT for

Qualifications

• Bachelor's degree or equivalent experience required.
• 7-10 years project management experience with senior executives.
• Technological aptitude and ability to learn new technologies.
• Experience in a legal environment preferred; legal operations experience required.
• Strong ability to analyze metrics (Tableau/SQL preferred).
• Ability to manage multiple projects and influence stakeholders.
• Proficiency with Excel and SharePoint; communicate technical concepts clearly.
• Meticulous attention to detail; strong judgment and urgency.
• Experience debugging system issues and coordinating with IT/vendors.

Responsibilities

• Own and manage the Contract Management System (CMS) configuration, workflows, templates, and integrations.
• Troubleshoot, test, and implement system improvements; ensure data integrity.
• Provide admin support for other Legal & Compliance tech platforms and facilitate integrations with IT.
• Develop metrics, reports, and KPIs for Legal leadership; support continuous improvement initiatives.
• Collaborate with attorneys, staff, volunteers, IT partners, and vendors; manage multiple requests.

Skills

Project management

Technological aptitude

Legal environment experience

Legal operations experience

Metrics analysis

Influencing skills

Software proficiency

Attention to detail

System debugging

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Tableau

SQL

Excel

SharePoint

APIs

Job description

Education

• Bachelor's degree or equivalent experience required

Work Experience

• 7-10 years project management experience working with senior executives to ensure the efficient and effective operation of a department required
• Technological aptitude and adeptness at learning new technologies and systems required
• Experience in a legal environment, law firm, or corporate legal department is preferred
• Experience in the legal operations field required
• Demonstrated ability to analyze metrics, using tools such as Tableau and/or SQL strongly preferred.
• Demonstrated ability to manage numerous projects simultaneously, including the ability to articulate strategy, frame and interpret issues, apply influencing skills for positive change where needed, act with integrity, and execute tactically.
• Demonstrated ability with software applications, including Excel and SharePoint, and the ability to quickly understand and communicate technical concepts to others.
• Meticulous attention to detail and discretion as well as strong communication skills, good judgment, and a sense of urgency.
• Demonstrated ability to independently debug system issues, perform root-cause analysis, test fixes, document findings, and coordinate with IT or vendors when escalation is needed.

Skills and Requirements

• Strong problem solving skills, proactive, highly organized and detail-oriented
• Ability to actively identify new areas for learning;
• Ability to build relationships and interact with members/volunteers, all levels of staff, external vendors, and other clients and representatives;
• Demonstrated ability to balance multiple tasks and effectively prioritize and anticipate needs;
• Ability to rely on established procedures and guidelines, historical practice, experience, and personal judgment to make decisions and resolve problems.
• Working knowledge of system integrations, APIs, single sign-on, data feeds, and vendor-managed platforms, including the ability to monitor integrations, identify failed data transfers, review error messages, test fixes, and coordinate with IT, vendors, and business owners to resolve issues.

Other Requirements

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job Summary

The Legal Technology & Contract Management Systems Manager (the "Manager") is the primary technical owner and lead administrator of the enterprise-wide contract lifecycle management system (the "CMS"). The Manager is responsible for the day-to-day operation, configuration, support, troubleshooting, and continuous improvement of the platform, as well promptly addressing daily issues, requests, and inquiries for all users.

As a key liaison between the IEEE Legal and Compliance ("L&C") team and the staff, volunteers, and vendors that work within the CMS, this is a high-impact role that demands both sophisticated technical skills and client service acumen in a dynamic, fast-pace environment. In addition to CMS ownership, the Manager will manage and support other L&C technology platforms (including legal matter management, e‑billing, whistleblower reporting, and restricted party screening platforms), and, in partnership with IEEE's IT team, the Manager will work to identify and implement applications and tools to optimize efficiency, improve knowledge management, and enhance automation across L&C functions.

The incumbent must demonstrate exceptional technical, organizational and communication skills, and the ability to manage a high volume of requests with quick turnaround times. This person will be part of the L&C Legal Technology Team and serve as support and backup for the various legal operations team members, as needed, including but not limited to the e-billing administrator and the legal operations administrator.

This is a hybrid position based in New York City, NY.

Key Responsibilities

Contract Management System (CMS) Ownership & Management

• Serve as the enterprise system owner, lead administrator and point of user contact for the Contract Management System (CMS).
• Configure, maintain, and optimize CMS functionality, including workflows, templates, permissions, routing rules, fields, integrations, and system enhancements.
• Execute high volume, time sensitive workflow updates and system changes while ensuring data integrity, consistency, and alignment with legal and business needs.
• Perform troubleshooting, testing, quality assurance, and ongoing system improvements.
• Diagnose, debug, and resolve CMS and legal technology issues, including workflow errors, permission problems, data inconsistencies, integration failures, user-reported defects, and system configuration issues.

Legal Technology Administrator & Support (non-CMS)

• Administer and support other Legal & Compliance technology platforms (e.g., matter management, e billing, document execution and related tools).
• Coordinate integrations, migrations from legacy systems, and routine platform enhancements in partnership with IT.
• Oversee day‑to‑day operational health of legal technology tools, including vendor coordination and issue resolution.
• Provide end user support, guidance, and training for CMS and related legal technologies.
• Develop and maintain training materials, job aids, FAQs, and knowledge resources.
• Maintain Legal & Compliance technology content and internal webpages updated to ensure accuracy and usability.

Legal Operations Support, Reporting & Process Improvement

• Support Legal & Compliance operational initiatives by identifying and implementing technology driven process improvements that are aligned with the OU's priorities.
• Prepare and maintain system metrics, reporting, and performance indicators for Legal leadership.
• Professional Collaboration & Operational Effectiveness:
• Manage multiple concurrent requests in a fast paced environment while maintaining strong attention to detail and responsiveness.
• Maintain strong working relationships with attorneys, staff, volunteers, IT partners, and vendors.

Special Projects & Additional Responsibilities

• Lead or support additional initiatives and special projects for the Legal & Compliance department as needed or assigned.
• Assist in the build of Application Programming Interfaces (APIs), as needed, to ensure integration among the technology systems.
• Assist, as requested, with the creation of L&C presentations, including those regarding the CMS, MMS, or other L&C techonologies, to the various stakeholders.
• Maintain the L&C webpages, ensuring they are kept current and user-friendly.
• Periodically assess and analyze the effectiveness of L&C technologies and communicate findings with the General Counsel and L&C team;
• Manage L&C department metrics, benchmarking, and reporting.
• Prepare, manage, and communicate key performance indicators to the General Counsel and the L&C team.

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