Legal Team Assistant

Dechert; Charlotte (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a detail-oriented Legal Team Assistant to provide comprehensive administrative support. In this dynamic role, you will facilitate communication between lawyers, clients, and court personnel, ensuring smooth workflow and effective project coordination. Your responsibilities will include managing calendars, preparing documents, and maintaining client billing, all while working in a fast-paced environment. If you thrive on multitasking and are committed to delivering high-quality service, this opportunity is perfect for you. Join a supportive team and contribute to the success of a leading firm in the legal sector.

Qualifications

• 2+ years of relevant experience required, preferably in a legal environment.
• High attention to detail and ability to manage deadlines.

Responsibilities

• Provide administrative support to lawyers and manage client interactions.
• Prepare client bills and maintain document filing standards.

Skills

Administrative Support

Communication Skills

Attention to Detail

Multi-tasking

Client Interaction

Education

High School Diploma

College Degree

Tools

iManage

MS Office

Carpe Diem

CRM

Job description

Provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence. Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s). The Legal Team Assistant will work closely with the Legal Team Coordinator, Legal Team Assistants and Legal Team Administrative Assistants as part of a HUB model to complete tasks for the practice groups

Job Description

Essential Job Functions

• Interact regularly with lawyers, paralegals and business professional staff in facilitating the flow of all administrative work, occasional contact with clients, counsel and court personnel.
• Answer phones, transfer calls, take messages, establish conference calls and use voice mail.
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
• Investigates and responds to client requests, including organizing and sending materials to clients.
• Prepare client bills and associated cover letters.
• Prepare new matter reports and update list of client/matter codes.
• Maintains and processes client billing for principals, directly or indirectly.
• Liaise with clients, investigating and responding to requests where appropriate.
• Manage lawyers’ Outlook calendars.
• Maintain lawyers’ time entries in Carpe Diem.
• Monitor professional development requirements for principals.
• Create and update comprehensive contact information using Dechert CRM best practices.
• Make travel arrangements and complete travel and expense reports in Concur.
• Manage workflow and coordinate projects with office services.
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering.
• Use MS Office in preparation of documents, spreadsheets and presentations.
• Maintain document filing to firm standards including Kwiktag.
• Utilize iManage document management system for all documents.
• Review and process administrative and personal charges via BillBack.
• Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
• Performs all other duties as necessary and as assigned by your allocated principal or Legal Team Coordinator for efficient functioning of the Department, Office and Firm.
• Maintain up to date handover notes to ensure consistent quality of service in case of absence.

Knowledge, Skills and Abilities

• High School Diploma required; college degree a plus.
• 2+ years of relevant experience required, previous legal secretarial experience preferred.
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.
• Systems Required: iManage, MS Office, Elite, Aderant, Carpe Diem, CRM.

This job description is intended to provide an overview of the role and is not an exhaustive list of tasks and responsibilities.

Additional Job Description

Location(s)

Charlotte

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.