Legal Support Specialist

Greenberg, Traurig, PA; Washington (District of Columbia); On-site; USD 45,019 - 56,991; Full time

Benefits offered by this job

Health insurance

401K

Vacation and sick time

Employee assistance program

Job summary

A global law firm is seeking a Legal Support Specialist in Washington, D.C. This full-time role involves providing high-level support to the Intellectual Property group, managing legal files, preparing documents, and communicating with clients and courts. Ideal candidates possess strong problem-solving skills, attention to detail, and excellent communication abilities. A Bachelor's degree and prior experience in litigation support are preferred. The role offers competitive compensation and an excellent benefits package.

Qualifications

• Minimum of 2 years of experience in a law firm or professional services organization.
• Prior litigation support or legal administrative experience preferred.
• Strong desire to work in the legal profession.

Responsibilities

• Maintain and organize legal files in both paper and electronic formats.
• Prepare and process legal documents in compliance with formatting standards.
• Communicate with clients, opposing counsel, and courts.

Skills

Problem-solving skills

Attention to detail

Organizational skills

Effective time management

Excellent communication skills

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Document management systems

Intapp

iManage

DocuSign

Job description

Legal Support Specialist page is loaded## Legal Support Specialistremote type: Onsitelocations: Washington, D.C.time type: Full timeposted on: Posted Todayjob requisition id: JR202600727Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.**Join our Intellectual Property Team as a Legal Support Specialist in our Washington D.C. office.**We are seeking a highly skilled and experienced professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate will possess strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and a proactive approach, you will play a critical role in supporting attorneys, driving practice success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role is based in our Washington D.C. office on an in-office basis.**Position Summary**The Legal Support Specialist provides high-level practice and administrative support to attorneys in the Intellectual Property group. The ideal candidate will exhibit professionalism, excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. Flexibility to work overtime as needed is required.**Key Responsibilities*** Maintains and organizes legal files in both paper and electronic formats, and manages document deliveries and tracking of final executed documentation* Prepares, proofreads, and processes legal and administrative correspondence, including reporting letters, search reports, status reports, and invoices* Prepares and e-files legal documents in compliance with applicable court and agency formatting standards, and handles state and federal court filings, including electronic filings* Manages electronic case files, maintains litigation binders, and prepares and oversees discovery and document tracking charts* Opens new client matters, drafts engagement letters, processes audit responses, manages new client intake, and assists with closing transcripts and litigation transaction documentation* Communicates with clients, opposing counsel, courts, and agency liaisons; reports USPTO and foreign office communications promptly; and ensures timely responses to all inquiries* Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and timekeepers, and sends deadline reminders as necessary* Processes incoming mail, time entries, expense reports, and check requests, and maintains calendars, agendas, and reports for assigned attorneys* Collaborates with the assigned billing specialist to prepare and distribute invoices, draft cover letters, and manage demand billing* Schedules attorney travel and tracks business development activities* Assists with quality assurance review of trademark filings and correspondence, identifying and reporting errors observed during routine records maintenance* Provides overflow administrative support as needed and performs other duties and responsibilities as assigned**Qualifications***Skills & Competencies** Strong problem-solving skills; takes initiative and uses good judgment with excellent follow-up skills.* Exceptional attention to detail, outstanding organizational skills, and effective time management.* Excellent interpersonal and communication skills (both oral and written), with professional demeanor and presentation.* Ability to work independently as well as collaboratively within a team, and comfort with demanding deadlines, including overtime as case demands require.* Ability to establish and maintain effective working relationships at all levels of the organization.* Commitment to outstanding client service, consistently meeting high quality standards and exceeding client expectations; proactive in seeking innovative ways to help others.* Ability to recognize and maintain confidential, sensitive, and proprietary information.* Capacity to work under pressure and meet strict deadlines.*Education & Prior Experience** Bachelor's Degree or equivalent experience preferred.* Minimum of 2 years of experience in a law firm or other professional services organization preferred.* Prior litigation support or legal administrative experience strongly preferred.* Strong desire to work in the legal profession or related industry.* Knowledge of basic legal research tools and the ability to apply those skills within a litigation context.*Technology** Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, required.* Experience with document management systems preferred.* Experience with Intapp, iManage, and DocuSign is a plus.* Exceptional computer skills with the ability to learn new software applications quickly.The expected pay range for this position is:$32.68 - $41.37 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.**No Fees Required**: GT will **never ask for payment for work equipment or network access**. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [e-mail]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.