Corporate Legal Support Specialist

Greenberg, Traurig, PA; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Excellent benefits package

Opportunity for professional development

Job summary

A global law firm in Miami is seeking a Legal Support Specialist to provide essential administrative support in a fast-paced environment. The ideal candidate will excel at multitasking, possess strong communication skills, and be fluent in English and Spanish. Responsibilities include managing legal documents, supporting attorneys, and coordinating schedules. This role requires a minimum of five years of experience in a professional setting, preferably within a law firm. Join our team and contribute to our collaborative workplace culture.

Qualifications

• Minimum of five years of experience as an administrative or executive assistant.
• At least two years of legal secretary experience at a mid-to-large law firm.
• Proficiency in Windows-based software.
• Proficiency with Windows-based software including Word, PowerPoint, Excel, and Outlook.

Responsibilities

• Drafts, edits, proofreads, and organizes legal documents.
• Maintains and manages legal files.
• Processes attorney time entries and manages billing.
• Scheduling and travel coordination, calendar management, and related expense processing.
• Client and attorney support, serving as liaison and handling confidential communications.
• General administrative duties such as email and call management.

Skills

Highly organized

Fluency in English and Spanish

Strong communication skills

Attention to detail

Ability to multitask

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

iManage

Job description

Legal Support Specialist page is loaded## Legal Support Specialistremote type: Onsitelocations: Miamitime type: Full timeposted on: Posted Todayjob requisition id: JR202600259Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. **Join our Corporate Team as a Legal Support Specialist located in our Miami office.**We are seeking a highly organized and results-driven professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills, attention to detail, and a proactive mindset are essential for success in this role. If you take initiative, anticipate needs, and provide strategic solutions, we invite you to join our team.This role will be based in our Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.**Position Summary**The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. This role involves managing legal documents, maintaining case files, coordinating attorney schedules, and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed.**Key Responsibilities*** **Document Preparation & Management**: Drafts, edits, proofreads, and organizes legal documents and correspondence.* **File Organization**: Maintains and manages legal files, ensuring accuracy and accessibility.* **Billing & Time Entry**: Processes attorney time entries, manages billing, and assists with collections.* **Scheduling & Travel Coordination**: Maintains busy calendars, schedules appointments, arranges complex travel plans, and processes related expenses.* **Client & Attorney Support**: Serves as a liaison between attorneys and clients, assisting in client relationship management.* **Administrative Duties**: Manages attorneys' emails and calls, processes expense reimbursements, and performs other office responsibilities as needed.**Qualifications***Skills & Competencies** Highly organized, detail-oriented, and able to multitask in a fast-paced environment.* Strong communication skills, both written and verbal.* Fluency in **English and Spanish**, including the ability to read and write business and legal documents in both languages; Portuguese is a plus.* Proactive and self-motivated, with the ability to work independently and collaboratively.* Exceptional client service skills with a professional and polished demeanor.* Ability to work under pressure and meet strict deadlines.* Flexibility to work overtime as needed.*Education & Prior Experience** Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm.* At least two years of legal secretary experience at a mid-to-large law firm.* Experience in a fast-paced, executive-level work environment is highly desirable.* Bachelor’s degree or equivalent experience preferred.*Technology** Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook.* Experience with iManage and/or Filesite is a plus.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.**No Fees Required**: GT will **never ask for payment for work equipment or network access**. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [e-mail]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.