Legal Support Specialist

Greenberg Traurig, PA; Washington; On-site; USD 54,000 - 61,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance with HSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Employee assistance program

Pet insurance

Job summary

Greenberg Traurig, PA is seeking a Legal Support Specialist to provide high-level legal support to a team of attorneys. You will handle document processing, filing, and coordination with clients to ensure timely, accurate delivery of materials.

The role requires professionalism, strong technical skills, multi-tasking, and the ability to work overtime as needed. You will liaise with paralegals and support staff to optimize workflow and meet deadlines.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3 years of experience within a law firm or other professional organization.
• Strong MS Office and document management proficiency; familiarity with e-filing.

Responsibilities

• Coordinates creation, editing, proofreading and processing of legal documents for attorneys.
• Maintains and organizes legal files (paper and electronic).
• Updates case information, scans and files documents; tracks final executed documentation.
• Manages document deliveries and conveys messages; communicates with clients and courts.
• Collaborates with administrative staff, paralegals and other team members.
• Attends team strategy meetings and supports overflow work.

Skills

Administrative tasks

Attention to detail

Communication skills

Team collaboration

Confidentiality

Working under pressure

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Document management systems

AI tools (Copilot / ChatGPT)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).

Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities:

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Attends team strategy meetings
• Understands firm available resources and leverage most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor's Degree or equivalent experience is preferred
• 3 years of experience within a law firm or other professional organization

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to move from work station or desk, throughout the work area to work independently or with a team, to meet with colleagues or supervisor and retrieve work assignments

This position may also be sedentary and require the employee to sit for extended periods of time

Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools

Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary

The expected pay range for this position is: from $38.98 to $44.06 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

• Full time employees may be eligible for a discretionary bonus
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program
• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary critical illness and cancer insurance
• Pet insurance
• Commuter and Transit programs may also be available in certain markets

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.