Legal Support Specialist - Real Estate

Greenberg Traurig, LLP; Houston (TX); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Greenberg Traurig, LLP in Houston seeks a Legal Support Specialist for our Real Estate team. The role provides high-level legal support, handling documents, client coordination, and administrative tasks in a fast-paced environment.

The ideal candidate has a bachelor’s degree with at least 3 years in a law firm, strong organizational and communication skills, and proficiency with MS Office, e-filing, and AI tools. The position offers hybrid work with onsite in Houston and occasional remote work.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• At least 3 years in a law firm or professional organization.
• Knowledge of state/federal court filing, including e-filing.
• Proficient with MS Office and document management; AI tools familiarity.

Responsibilities

• Coordinate creation and editing of legal documents for assigned attorneys.
• Maintain both paper and electronic legal files.
• Update case information and organize files.
• Manage document deliveries and track executed docs.
• Answer calls, communicate with clients, opposing counsel, courts.
• Collaborate with Admin Support Coordinators, Paralegals, and team.
• Attend team strategy meetings.
• Leverage firm resources to achieve results.
• Assist with overflow work and special projects.

Skills

Time entry

Travel arrangements

Invoices & expenses

Attention to detail

Organizational skills

Interpersonal communication

Team collaboration

Confidential information handling

Work under pressure

Education

Bachelor’s degree

Tools

MS Office Suite

E-filing

AI tools familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate team as Legal Support Specialist located in our Houston office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Houston office, on an onsite basis with an option to work remotely one day a week.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys, delivering a wide range of complex technical, document processing, and administrative services within the assigned practice group or department. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys, which includes extensive coordination with clients. This role requires professionalism, technical savvy, and the ability to handle multiple priorities while working in an organized and efficient manner at all times. Flexibility to work overtime as needed is required.

Key Responsibilities:

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Updates case information, scans and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable.
• Attends team strategy meetings.
• Understands firm available resources and leverage most effective resource for desired results.
• Assists with overflow work and other special projects as assigned.

Qualifications:

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses.
• High attention to detail, outstanding organizational skills and the ability to manage time effectively.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.
• Ability to collaborate well in a team.
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential.
• Position also required the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred.
• Minimum 3 years of experience within a law firm or other professional organization.
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e‑filings).

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Experience with e‑filing.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm‑approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.