Legal Support Specialist

Greenberg Traurig, LLP; City of Albany (NY); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance with HSA option

Dental and vision insurance

401K

Job summary

Greenberg Traurig, LLP in Albany, NY seeks a Legal Support Specialist to assist up to three attorneys with administrative, secretarial, and document-processing tasks in a fast-paced environment. The role requires flexibility for overtime and office-based work, reporting to the Albany Business Director.

Core responsibilities include handling time entry and billing, scheduling, file management, client and counsel communications, and collaboration across teams to ensure accurate, timely client

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum five (5) years’ experience as a legal secretary within a law firm or professional organization.
• Knowledge of CM/ECF e-filing procedures.

Responsibilities

• Types, edits, proofreads, or processes legal documents for assigned attorneys.
• Screens telephone calls, conveys messages, and communicates with clients and counsel.
• Maintains legal files (paper and electronic) and organizes documents.
• Processes time entry, opens new matters, drafts engagement letters, audits responses, and handles travel arrangements and expenses.
• Manages attorney calendars, prepares reports, reviews billing invoices, and performs other administrative duties as needed.
• Updates case information, scans documents, and conducts internet research.
• Manages document deliveries and tracks final executed documents.
• Assists with closing transcripts and database entries for transactions.
• Supports overflow work and other department projects.

Skills

Administrative tasks

Attention to detail

Interpersonal communication

Education

Bachelor's degree or equivalent experience

Tools

Windows

Microsoft Word

Excel

Outlook

AI tools (Copilot/ChatGPT)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as a Legal Support Specialist located in our Albany office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Albany, NY office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Albany office.

Position Summary

This position supports up to three or more attorneys in a secretarial capacity. Responsibilities include delivering a broad range of administrative, secretarial, and document-processing services within the assigned practice group(s) or department(s). The candidate must be flexible and available to work overtime as needed.

Key Responsibilities

• Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents.
• Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary.
• Communicates with clients, opposing counsel, courts, and liaisons.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis.
• Updates case information, scans documents, keyboards legal documents, and conducts internet research.
• Manages document deliveries and tracks final executed documentation.
• Assists in preparing closing transcripts and legal documents to database for ongoing transactions.
• Assists with overflow work and other projects as needed.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Excellent interpersonal and communication skills, with the ability to work collaboratively in a team environment.

Education & Prior Experience

• Bachelor's degree or equivalent experience is preferred.
• Minimum five (5) years’ experience as a legal secretary within a law firm or other professional organization.
• Knowledge of CM/ECF e-filing procedures.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is:$36.54–$43.00 per hourSalary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.