Litigation Legal Support Specialist (Litigation Legal Secretary)

Greenberg Traurig, LLP; McLean (VA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Commuter benefits

Employee assistance program

Job summary

Greenberg Traurig, LLP in McLean, Virginia, is seeking a meticulous Legal Support Specialist to assist attorneys in complex litigation matters. The role focuses on document management, trial prep, and coordinating filings across courts. Strong organizational, communication, and client-service skills are essential.

The position is based in our Northern Virginia office, requiring in-office presence with overtime as needed and a commitment to high professional standards and discretion.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 10+ years of litigation experience.
• Proficiency with rules for court document filings.

Responsibilities

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates.
• Supports discovery, depositions, and responses to written discovery requests.
• Assists with trial preparation, including trial notebooks and calendars.
• Performs cite checking and proofreading of briefs and documents.
• Conducts legal research using e-discovery and case management tools.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Manages scheduling and travel arrangements for attorneys and teams.
• Maintains organized filing systems and counsel calendars.
• Enter attorneys’ billable time and submit to accounting monthly.
• Supports general department tasks and miscellaneous duties.

Skills

Legal document comprehension

Attention to detail

Time management

Team collaboration

Client service

Professional discretion

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Copilot / ChatGPT familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Northern Virginia office.

We are seeking a highly skilled professional who will provide organizational and practice specific assistance to attorneys in the Litigation Department. The qualified candidate will demonstrate professionalism, attention to detail, and the ability to handle multiple priorities and work in an organized, efficient manner. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Northern Virginia office, on an in-office basis.

Position Summary

The Legal Support Specialist (Legal Secretary) provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires expertise in litigation procedures, document management, and case preparation from onset through post-trial. Extensive experience in litigation support and proficiency with relevant software are essential. This candidate should be flexible to work overtime as needed.

Key Responsibilities

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information
• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation
• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff
• Performs and oversees simple cite checking and proof reading of briefs and other legal documents
• Conducts research and utilizes legal technology tools for e-discovery and case management
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
• Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods
• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates
• Establishes and maintains organized filing systems and records in both physical and electronic formats
• Enter attorneys’ billable time and submits to accounting by monthly deadlines
• Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings
• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel
• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence
• Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively
• Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team
• Ability to work under pressure to meet strict deadlines
• High degree of professionalism and discretion in handling confidential information

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred
• 10+ years of litigation experience
• Established understanding of litigation laws as they relate to individuals, partnerships, and corporations
• Proficiency with rules for court document filings

Technology

• Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

The expected pay range for this position is: $47.12 - $52.27 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.